Project Manager (Based in Baringo, Kenya) at Self Help Africa

Reports to: Head of Programmes
Gross salary: Ksh3,120,000 p.a
Length of contract: 6 Months’ Probation period, 2 years contract renewable and two months notice period
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: Significant nation-wide travel and minimum international travel required

Job Purpose: The Project Manager will be the technical and operational head of the BAringo Resilience Initiative; Nurturing Greater Opportunity (BARINGO) project team. S/He will be responsible for ensuring successful implementation of this 4-year, European Union-funded programme through providing leadership, technical oversight and direct management of all activities related to the project. A key function of this role will be managing effective partnerships with the Implementing Organizations, the County Government and the National Drought Management Authority (NDMA) among others.

Key Responsibilities:

PROJECT MANAGEMENT

• Lead and manage all aspects of the project cycle: design, planning, implementation, quality and accountability, monitoring and evaluation.
• Develop annual, quarterly and monthly plans and budgets for the project and monitor allocation of resources, anticipating changing requirements that may impact work delivery
• Work in close liaison and ensure effective communication with stakeholders including SHA programme staff, partners, government agencies and the donor to coordinate coherent and consistent delivery of the project objectives
• Provide technical input for the implementation of the project including in the preparation of, strategies, training materials, guides and manuals in liaison with the Country Team Technical Advisors and ensure effective integration of core technical areas – Nutrition, Social Inclusion, Enterprise Development, Agriculture and Natural Resource Management
• Represent SHA at government, donor, NGO and other relevant events in the field in close coordination with the Head of Programmes and ensure that the the BAringo Resilience Initiative collaborates and networks with stakeholders as appropriate;
• Work with the SHA Communications team to develop a project communication and visibility plan and facilitate its implementation
• Ensure effective coordination and collaboration mechanisms are in place between SHA, its main implementing partners SAII and FSK and National Disaster Management Authority (NDMA)

OPERATIONAL AND FINANCIAL MANAGEMENT

• Manage and periodically review the programme budget in close collaboration with the Head of Programmes and Head of Finance
• Ensure compliance by SHA and partners with contract requirements in planning, financial management, procurement, branding, monitoring and reporting, and facilitate further training where necessary.
• Act as the focal point with SHA country office and HQ to ensure all programming, financial and administrative matters related to the programme comply with donor and SHA policies and procedures and are transparently, expediently and effectively managed in line with established processes, rules and regulations;
• Monitor external context and carry out adjustments to project plans, where necessary;
• Ensure all SHA safety and security guidelines are followed and that all safety or security incidents (fires, accidents, theft, etc.) are recorded and reported;
• Ensure efficient use and management of project resources including transport;

MONITORING, REPORTING AND RESULTS COMMUNICATION

• In conjunction with the M&E Coordinator, facilitate monitoring and documentation of learning by ensuring that effective mechanisms are in place to monitor activities and outputs and assessments for project quality and impact and ensure project implementation is on time, target and budget;
• Ensure monitoring plan is in place and undertake project monitoring visits from time to time
• Compile periodic programme reports as required by the donor and SHA
• Check partner technical and financial reports and ensure that they are compliant with set policies and procedures

PERFORMANCE MANAGEMENT

• Conduct periodic reviews of staff performance in keeping with SHA’ performance management system
• Motivate and inspire the project staff to perform their duties to their best, recognizing and valuing their work and encouraging them to learn
• Set clear direction and expectations for the project and enable project staff to interpret competing priorities (Annual project key performance indicators)
• Manage performance issues effectively to avoid adverse impact on the project, team morale and performance
• Promote a positive team culture that respects diversity and deals with barriers to inclusion
• Any other task assigned by the Head of Programmes.

Key Relationships:

Internal

• Head of Finance and Administration
• Finance and Administration Team
• All Programme Coordinators
• Communication Officer
• All Senior Technical Advisors (Gender, Nutrition, Enterprise, Policy and Humanitarian)
• HQ Desk Officer – assigned to Kenya
• Country Director

External

• Project implementation partners
• NDMA
• County Government
• EU
• Stakeholders including national government, research institutions, financial institutions, external auditors, donors, Academia and private companies

Knowledge and Experience:

• At least 10 years’ experience in the implementation of Livelihood programs design, Monitoring, Evaluation and Learning in fragile contexts.
• Experience managing multi-year donor funded programmes
• Knowledge and experience in multiple sectors such as food and nutrition security; agricultural systems and livelihoods; market systems development; climate change and adaptation; natural resource management; peace building and Humanitarian development  
• Demonstrated understanding of the resilience framework and approaches in the fragile contexts
• Strong project management skills and understanding of project cycle management approaches and tools
• Familiarity and experience with EU regulations preferred
• Experience in engaging and networking with the development partners and multi stakeholders including the government departments and agencies
• High level of initiative, motivation, commitment and professionalism
• Ability and resilience to cope with multiple internal and external demands
• Strong training and facilitation skills.
• High level skills and experience in capacity building and report writing
• Excellent communication, interpersonal and team building skills

Qualifications/Other Requirements:

Essential:

• Bachelor’s degree in Agricultural Sciences, Management Economics, Rural Development, Veterinary Medicine or related field required; 
• Master’s degree in Project Management, Enterprise Development or related field will be an added advantage
• Strong computer skills especially with MS Word and Excel and other related packages
• Strong M & E skills
• Valid Driving Licence

Role Competencies:

• Excellent verbal, analytical, organizational and written skills with fluency in Swahili and English.
• People management skills
• Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
• Attention to detail and the ability to produce timely and accurate reports
• Ability to work as part of team across different cultures
• Ability to work under pressure and on own initiative