Project Manager at BURN

About the role

BURN is seeking an experienced, exceptionally organised person to take on the role of a Project Manager. The Employee will play a pivotal role in project management, overseeing various aspects of project planning, execution, and closure, focusing on cross-functional teams and projects across the organization under the newly formed Project Management Office (PMO).

Duties and Responsibilities

• Project Planning and Monitoring:
  • Develop comprehensive project plans outlining scope, timelines, resources, and milestones. Integrate multiple schedules into a master project schedule, establishing baselines, and performing measurement baselines.
  • Create and maintain detailed summary-level schedule reports, including Gantt charts, milestone charts, and other tools for critical path analysis, near-term task work, and priority-based resource locations.
  • Plan the scope of work and required resources, ensuring alignment with project goals and objectives.
• Budget Oversight:
  • Develop project budgets and manage them throughout the project lifecycle, ensuring financial goals are met.
  • Collaborate with the head of the function in getting the budget approvals from the Senior Management Team (SMT).
  • Track and monitor the cost resources during project execution to maintain the project budgets.

• Communication and Reporting:
  • Facilitate effective communication within the project team and with stakeholders across various departments.
  • Share monthly project progress reports, conduct weekly status update meetings, and engage in daily catchups and follow-ups with project execution teams.
  • Ensure clear and timely communication of project progress, risks, and issues to stakeholders.
• Stakeholder Management:
  • Identify and engage with key stakeholders, both internal and external.
  • Communicate project progress, risks, and issues to stakeholders in a clear and timely manner.
  • Follow up on work progress and deliverables development.
• Project Coordination:
  • Coordinate with other managers to effectively manage project staff and optimize resource allocation.
  • Monitor, track, and control project outcomes, resolving issues, conflicts, dependencies, and critical path deliverables.
  • Manage project and program issues and risks, mitigating their impact on the baseline.
  • Track, record, and act on project issues, organizing logistics, and delegating work to project teams.
• Procurement Management:
  • Track Purchase Requests (PRFs) related to the projects in collaboration with procurement.
  • Initiate various PRFs in collaboration with project execution teams.
• Project Management Support:
  • Create project plans, schedules, and task workflows on Smartsheet, ensuring effective project management.
  • Provide support to other functions in utilizing Smartsheet, including training sessions.
  • Offer project portfolio updates to inter-departmental project tracking tools.

Skills and Experience:

• Bachelor’s degree in construction management, project management, Business management, Operations, or a related field.
• Minimum of 5 years of experience in project management support, with a proven track record of successful cross-functional project delivery.
• PMP, CAPM, and PRINCE2 certifications are highly desirable, showcasing a commitment to excellence.
• Prior experience with common office and project management tools (MS Project/Smartsheet), highlighting proficiency in industry-standard practices.
• A Demonstrated understanding of the project life cycle.
• Detail-oriented with strong problem-solving skills, showcasing an ability to navigate complexities.
• Proactively identifies and addresses risks, displaying a risk-aware mindset.
• Excellent communication skills with the ability to engage stakeholders effectively, building strong professional relationships across functional areas.
• Proficient in Excel and other project management tools, illustrating a high level of technical competence.
• Action-oriented and able to drive results, demonstrating a proactive approach to achieving cross-functional project objectives.
• Demonstrates honesty and integrity in all aspects of work, contributing to a positive and ethical work environment within the newly formed PMO.