Project Manager - IOM Grant at World Vision Kenya

Key Responsibilities:

Strategic Project Management, Coordination & Compliance

• Provide overall leadership, management and guidance in the development and implementation of the project to ensure compliance.
• Ensure that the project is implemented according to the project management cycle while ensuring all activities are implemented on time target and budget and in compliance with the donor requirements and World Vision Standards.
• Ensure all operations, planning and budgeting processes are aligned with the World Vision Kenya (WVK) requirements and standards.
• Ensure 100% implementation of audit recommendations and presence of risk management plan/document to guide operations
• Monitor Budget Utilization in line with planned Detailed Implementation Plan (DIP) as per WVK Financial Standards and donor requirements
• Ensure inclusion of cross cutting themes including gender, youth, disability and social inclusion.
• Ensure integration between the project activities and other WVK livelihoods and resilience development programs in the Area Program
• Review, evaluate and prioritize project staff activities on an ongoing basis and undertake field visits to perform oversight function.
• Support the technical visits, donor missions to the Project sites for resource mobilization, marketing and communication.

Design, Monitoring, Evaluation and Reporting

• Facilitate effective monitoring, documentation and reporting in compliance with IOM and WV standards
• Guide staff in the development of Detailed Implementation Plan (DIP) for the project
• Work closely with the DMEAL team to effectively support the project to carry out all measurements and assessments – baselines, assessments, designs, monitoring and evaluations -  in accordance with donor requirements and WV established standards, policies and procedures
• In liaison with the DMEAL team , ensure that appropriate controls, monitoring and evaluation tools are in place and being utilized in a timely manner.
• Review quantitative and qualitative data with various specialists on an ongoing basis to evaluate performance of the project and provide guidance to the implementing team
• Participate in field monitoring visits to review progress and gather stories of change
• Ensure integration of sustainability in the implementation of plans
• Take responsibility of reporting official and appropriate progress documents to the donors
• Ensure timely submission of reports

Engagement, Networking & Collaboration

• Identify and build strategic linkages, relations, collaborations and networks with partners and other stakeholders in planning and implementation.
• Build a cordial relationship with the focal person with IOM Kenya office
• Establish good working relationships with -County sectoral leads in Livelihoods and Environment
• Participate, sectoral Technical Working Groups, County Steering Group and public forums/events as appropriate.
• Actively participate in project meetings as appropriate

Finance management

• Ensure the timely preparation and submission of disbursement requests.
• Monitor and assess key risks affecting project implementation to avoid the underspending and overspending without special circumstances
• Ensure that project finances and assets are managed in line with WV policy and IOM requirements

Performance management and supervision

Manage and coordinate the project team ensuring competent and motivated staff as well as evaluate staff performance, monitor workloads and encourage on-the-job coaching, identify and address learning and training needs and opportunities

Required Professional Experience

• A minimum of 4 years of INGO field experience in implementing or managing similar related projects or programs
• High level of understanding of grant programming
• Prior experience of project implementation is preferred.
• Ability to engage at a strategic level with senior government officials and UNHCR, INGO officials at the County & National level.
• Strong budgetary and financial management skills, organizational skills, communication and interpersonal skills
• Ability to use a computer and software to develop or maintain spreadsheets and databases
• A mature and committed Christian, able to stand above denominational diversities
• Strong organizational skills and an ability to work with diverse teams across the organization.
• Willingness to travel to the field as and when needed
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work

Required Education, training, license, registration, and certification

• A Bachelor’s degree in International Relations, Development, Project Planning and Management or other relevant field A Master’s Degree in International Development is an added advantage.
• Excellent written and spoken English is essential