Project Manager - PRM at Lutheran World Federation

Key Duties And Responsibilities

Planning and design

• Determine and define project scope and objectives
• Coordinate the PRM proposal development process
• Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques
• Maintaining professional contact with existing and potential funding partners.
• Coordinate project modification as informed by needs on the ground

Implementation

• Provide technical leadership to the field implementing teams to ensure the overall quality implementation of PRM projects
• Participate in procurement processes by undertaking technical analysis of bids for procurements at the Nairobi level
• Ensure that all project activities are delivered on-time, within scope and budget
• Lead PRM project launches and roll out through supporting the necessary implementation tools including procurement plans, costed work plans, etc.
• Develop checklists for project close-out and work with fields teams in ensuring proper documentation of projects before closure

Budget tracking and reporting

• Participate in PRM budget making process ensuring funds allocation as per the donor guidelines
• Meet budgetary objectives and make adjustments to project constraints based on financial analysis
• Monitor budget expenditure and advise field teams on the rate of implementation for the same.
• Share BVA with field teams and make recommendations for budget re-allocation

PMER, Research and Learning

• Track project performance, specifically to analyze the successful completion of outcomes and make improvements
• Develop a detailed project plan to monitor and track progress
• Coordinate report writing ; review and provide quality feedback for timely submission to HQ
• Prepare monthly updates for sharing with PRM
• Conduct periodic field visits (at least quarterly) to monitor implementation progress and draw action plans for the successful completion of projects.
• Work closely with the PMER team to ensure effective communication of project achievements
• Participate in and contribute to needs assessments in the field to identify PoC needs for program design
• In collaboration with SPO PMER, develop strategies for testing, piloting, and tracking cutting-edge interventions under PRM
• Manage material review from studies and lead action on recommendations and new programming under the PRM project.
• Assist with developing adequate ToRs for studies and evaluations under PRM project.

Human Resources

• Lead the development of comprehensive job descriptions for key positions under PRM
• Contribute to the recruitment of qualified and competent staff by setting interview questions, sitting on the recruitment panel/committee
• Ensuring recruited staff are provided with the tools for work
• Support the induction of newly recruited staff on LWF’s way of doing things including organizational culture

Capacity building and training

• Provide onsite induction and training to field teams on practices, approaches, and paradigms in the quality services program area
• Ensure effective and appropriate capacity building for LWF Kenya Somalia staff on skills and competencies necessary to deliver high-quality services in the quality services program area.
• Develop training content and materials for use by staff to improve project performance
• Collaborate with the Area Program leadership to determine technical capacities and future needs of the program.

External representation, partner relations, and networking

• Represents LWF on PRM funded projects coordination structures in Nairobi
• Ensure adherence to donor grant management requirements/guidelines

Any Other Duties

Perform other tasks, assigned by the SPO-QS as per the need of the organisation.

Education, Expertise And Skills Required

• Relevant University Degree in Education and/or Social Sciences.
• A minimum of 5 years of relevant work experience, with a strong preference for experience from an International NGO and/or Humanitarian work.
• Practical work experience in implementing US government funded projects
• Demonstrable experience in project cycle management
• Experience managing projects with an annual budget of more than USD 1 million
• Strong computer skills in basic standardized software (Excel, Word, PDF, SPSS etc.).
• Excellent communication and presentation skills.
• Strong analytical and problem-solving abilities.
• Positive attitude and approach, which will help colleagues to overcome challenges.
• Ability to work under minimal supervision, under pressure, and on irregular working hours.
• A demonstrated ability to multi-task, meet deadlines, and process information in support of changing program needs is necessary.
• An impeccable professional standard of ethics as well as the willingness and ability to enforce compliance within the LWF World Service and donor policies and procedures is essential.