Property Officer at Church World Service

Primary Purpose: 

This position is primarily responsible for the Asset management, servicing of the assets, Transport/Fleet Management and General Office facilities maintenance. This position is under General Service Department, Property Unit and reports to the Property Supervisor

Essential Duties: 

• Assists in verification of weekly inventory vs physical materials
• Confirm materials/supplies received from the vendor in conjunction with the Stores assistant.
• Review of usage of assets issued to staff and request for replenishments.
• Assist the Property supervisor in property audit/Asset management and maintenance of accurate records
• Running errands i.e. duplication of keys and other minor purchases.
• Assist in organizing for meetings in conjunction with the janitors.
• Schedule periodical servicing of assets with the Contractors.
• Tagging of assets
• Assist the Property Supervisor in supervision of the contractors.
• Prepare monthly fuel reconciliation sheet for RSC Africa official vehicles to determine top up amount for each vehicle
• Scheduling transport for RSC Africa staff and IT deliveries.
• Assist in management of RSC Africa staff phone airtime and MIFI data bundles i.e. top ups and monthly renewals.
• Inspecting property conditions and coordinating maintenance work.
• Help in resolving property related issues in a professional manner.
• To contribute to activities of other departments if necessary as directed by the property supervisor.
• To assist the Property Manager when planning for future development in line with strategic CWSRSC Africa objectives.
• Report any defective equipment, furniture or other office appliances to the property supervisor
• Assist the property supervisor to carry out building routine checks to ensure that CWS RSC Africa offices are cleaned properly by janitors.
• Be aware of and complying with safe working practices as instructed and in accordance with policies and procedures e.g. fire evacuation procedures, data protection.
• To assist the Property Manager when overseeing building projects renovations or refurbishments.
• Monitor the property mailbox, respond to requests appropriately and escalate any issues that they cannot handle.
• Performs any other duties assigned in order to improve the operations of the RSC Africa

Qualifications: 

Experience: 

• Four (4) year’s work experience required
• Two (2 Years’ experience in Facilities, Office, Vehicle/Transport, Stores and Asset Management.

Skills: 

• Microsoft Office skills mainly Excel.

Education & Certifications:

• Bachelor's degree or equivalent, or additional four (4) years work experience in lieu of bachelor’s degree.

Abilities: 

• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records;  
• Analyze and solve complex problems and make sound decisions;  
• Work with minimal supervision
• Maintain a high performance standard with attention to detail;  
• Work independently and contribute to overall operations of RSC Africa;  
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).