Property Officer at Church World Service

Primary Purpose: 

This position is primarily responsible for the Asset management, servicing of the assets, Transport/Fleet Management and General Office facilities maintenance. This position is under General Service Department, Property Unit and reports to the Property Supervisor

Essential Duties: 

• Assists in verification of weekly inventory vs physical materials
• Confirm materials/supplies received from the vendor in conjunction with the Stores assistant.
• Review of usage of assets issued to staff and request for replenishments.
• Assist the Property supervisor in property audit/Asset management and maintenance of accurate records
• Running errands i.e. duplication of keys and other minor purchases.
• Assist in organizing for meetings in conjunction with the janitors.
• Schedule periodical servicing of assets with the Contractors.
• Tagging of assets
• Assist the Property Supervisor in supervision of the contractors.
• Prepare monthly fuel reconciliation sheet for RSC Africa official vehicles to determine top up amount for each vehicle
• Scheduling transport for RSC Africa staff and IT deliveries.

1. Assist in management of RSC Africa staff phone airtime and MIFI data bundles i.e. top ups and monthly renewals.
2. Inspecting property conditions and coordinating maintenance work.
3. Help in resolving property related issues in a professional manner.
4. To contribute to activities of other departments if necessary as directed by the property supervisor.
5. To assist the Property Manager when planning for future development in line with strategic CWSRSC Africa objectives.
6. Report any defective equipment, furniture or other office appliances to the property supervisor
7. Assist the property supervisor to carry out building routine checks to ensure that CWS RSC Africa offices are cleaned properly by janitors.
8. Be aware of and complying with safe working practices as instructed and in accordance with policies and procedures e.g. fire evacuation procedures, data protection.
9. To assist the Property Manager when overseeing building projects renovations or refurbishments.
10. Monitor the property mailbox, respond to requests appropriately and escalate any issues that they cannot handle.
11. Performs any other duties assigned in order to improve the operations of the RSC Africa

Qualifications: 

Experience: 

• Four (4) year’s work experience required
• Two (2) Years’ experience in Facilities, Office, Vehicle/Transport, Stores and Asset Management.

Skills: 

• Microsoft Office skills mainly Excel.

Education & Certifications:

• Bachelor's degree or equivalent, or additional four (4) years work experience in lieu of bachelor’s degree.

Abilities: 

• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records;  
• Analyze and solve complex problems and make sound decisions;  
• Work with minimal supervision
• Maintain a high performance standard with attention to detail;  
• Work independently and contribute to overall operations of RSC Africa;   
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).