QSSK-APA-Accounts Payable Assistant at Q-Sourcing Servtec Group

Job Purpose

• Maintain accounts payable transactions and support in the filing of all payable documents.

Key Responsibilities

Quality Assurance

• Comply with relevant finance and general SOPs.
• Assist in internal and external audits.

Finance Operations

• Ensure all supplier invoices are accurately captured in SAP and matched with PO.
• Ensure all suppliers’ payments are posted accurately and on time.
• Ensure all vendor invoices are Etims compliant.
• Ensure all invoices before posting are approved by the departmental head.
• Ensure all suppliers are paid as per the agreed terms.
• Reconcile all supplier accounts and resolve disputes with suppliers.
• File all vendor invoices (before and after payments) daily in labelled files alphabetically, with all reconciliations.

Other Duties

• As may be assigned by management from time to time.

Responsibilities:

• Support the Trainings & Projects within the finance department.

Qualification and Experience

Education

• Bachelor’s Degree in Commerce / Finance / Administration / Business Management.
• Preferred: Semi-Qualified accountant – CPA / ACCA.

Experience

• Minimum of 2 years’ relevant experience in accounts payable or a similar finance role.
• Experience working with ERP systems (e.g., SAP).

Technical Skills

• Good IT and Excel skills.
• Good verbal and written communication plus excellent telephonic skills.
• Negotiation and administrative skills.

Core Competencies

• Initiative – To originate action beyond what is called for to achieve goals; self-starting.
• Excellent organizational and time-management (planning and monitoring) skills.
• Ability to work with other team members in achieving common goals.
• Quality of Work – Meets the established standards for work performance.
• Actively participate and reflect interest towards achieving the overall business objectives.