QSSK-BCHE-EA-Executive Assistant at Q-Sourcing Servtec Group

Job Role Description

We are looking for an organized, experienced Executive Assistant to make the work of the Production Director & Group Executive Chef easier by supporting him with regard to logistics and administrative tasks. The tasks will amongst others include travel bookings, filing and archiving of documents, meeting minutes write-ups, follow-up calls to staff and partners, support in HR activities, and data capture in production-related software.

Roles And Responsibilities

• Hotels bookings
• Airplane ticket bookings
• Car / Driver bookings
• General Business Administration
• Management of schedules/calendars
• Planning and scheduling meetings with third parties
• Attending meetings and writing meeting minutes
• Scanning and archiving documents
• Follow-up calls to staff and partners; Data capture in production-related software Preparation of events
• Support in recruitment and HR administrative processes (screening and sorting CVs, calling selected candidates and scheduling interviews, writing up of interview minutes, collecting of administrative papers

Qualifications And Skills Required.

• Minimum of 6 years of experience in a similar role
• University degree in business administration
• Ability to type on a computer professionally (60 wpm and over)
• Good Knowledge of Canva
• General computer knowledge, very strong in Excel & word
• Ability to organize and plan
• Knows how to file and archive documents
• Prior experience in the food & beverage industry is a plus