Re-Advert - Regional Finance Coordinator at Kenya Red Cross Society

Summary

• The purpose of the Regional Finance Coordinator is to support the management of a strong internal control environment, including segregation of duties, and the application of finance policies, processes, and procedures throughout the region.
• the purpose of the regional office (RO) is to ensure implementation of the international strategy in the region, by establishing and following up regional and country strategic direction through regional and country frameworks. This means that RO is responsible for strategy implementation, ensuring accountability and providing leadership in the region and for supporting country offices (CO) based on strategic direction and overall frameworks from national office.
• The RO ensures strategic relationship management with all Norwegian Red Cross NS partners in the region, the Federation and the ICRC, with a focus on regional emergency preparedness and response. The RO furthermore ensures strategic relationship management with donors and external partners and supports CO with grant management. The RO supports and oversees finance management and results management (PMER) in the region in line with established standards and best practices.
• The RO is responsible for optimal use of human resources by ensuring efficient and purposeful communication and collaboration, including with National office. The RO promotes competency development and ensures efficient leadership and a conducive working environment in the region.

Strategic Responsibilities

• Coordinates the accounting functions of the Regional Office (RO) in line with Norwegian Red Cross rules and procedures.
• Supports RO and Country Offices (COs) in all aspects of required quality financial management enabling accountable humanitarian programs.
• Assist SSM in contributing Norwegian RC contributions to partner NS efforts to improve financial risk management.
• Deputizes for SSM in his/her absence

Operationa1Responsibi1ities

Budgeting

• Coordinate, and review preparation of the RO, CO and partner (HNS) programme and project budgets consistent with plans and budget policies.
• Assist SSM over budget revisions in the Africa region, including mid-term budget analysis for RO and COs.
• Lead the NFO budgets, monitoring and reporting during the GRM in coordination with relevant CPMs
• Prepare monthly NFO splits for the RO and supervise COs finance team over Country’s NFO split.
• Review and update CO and RO FP&A budgets.
• Assist SSM in leading to organise GRMs in collaboration with stakeholders.

Accounting 

• Provide QA over transactions accuracy, completeness and cut off; regional and country offices monthly including reconciliations of advances and liquidations to HNS. This further includes supervision of reconciliations of receivable, payables, accruals and banks
• Assist SSM in monitoring working advances to NS and its liquidation (though PIMS);
• Lead on staff advances and their liquidation
• Ensure monthly closure of accounts within required deadlines and guidelines.
• Quality assures all cash requests and cash forecasts in the CO and RO respectively and ensure that they comply with the FAM before processing.
• Participating in procurement committee meetings including procurement processes;
• Assist SSM in leading over cash management including setting up cash processes at RO & CO.

Reporting

• Compile monthly and tertial reporting including C4.2 and C 4.3 and reconciliations.RO. Provide inputs to Narrative tertial reports.
• Assist SSM in providing feedback on the tertial reports
• Provide QA on monthly reconciliations for bank, Cash and accruals of the Cos and RO.
• Lead monthly BVA meetings with CPMs. This includes budget variance analysis (BVAs) with red flags. Monthly BVAs and Procurement plan tracking.
• Assist SSM over internal and external donor reporting including compilation and review of project packages
• Provide QA on cash counts.

Compliance and audit

• Coordinate all work that will facilitate and enhance successful audit of CO and RO for interim and annual audit in line with the audit engagement instructions from the external auditor for the region.
• Coordinate work related to preparation / launch / implementation of any additional audits (e.g. forensic audits) and/or controller visits.
• Support SSM in implementation of internal and external audit recommendations (based on Annual Management Letter).
• Follow up with COs regularly to ensure follow-up and implementation of internal and external audit recommendations (based on Annual Management Letter)

Monitoring

• Perform delegated responsibilities on all financial matters to ensure that internal control is in line and effective as required.
• Assist SSM in conducting on site financial spot checks of National Societies to identify the gaps and provision of recommendations.
• Support system improvement initiatives and ensure smooth roll out in the Regional and country offices

Team Leadership 

• Setting clear objectives and timelines for delivery of work. Supporting the team in attainment of both team and individual objectives. 
• Training, mentoring, and coaching the finance team. 
• Conducting performance reviews. 
• Delegating tasks and distributing team tasks to ensure good balance of workload. 
• Responsible for quality delivery of work by the team. 

Qualifications:

• University Degree in finance and commerce. Professional certification like ACCA, CA, CIMA etc will be of added value;
• 5 Years of work experience
• Dynamic, flexible, and willing to work with strong monitoring