Receiving Officer at Java House

DUTIES AND RESPONSIBILITIES:

• Inspect deliveries by checking of quantity and quality of items brought in by the supplier for conformity or discrepancies and report / documentation for a seamless return process.
• Physical verification of all incoming stock to the commissary to confirm quantity, material and quality against the accompanying documentation.
• Maintaining accurate records for all the items received at the commissary including LPOs, delivery notes and invoices for traceability.
• Document and escalate to the immediate supervisor all the discrepancies that may be noted in the items received.
• Ensures that the inward goods and stock control department is properly controlled and organized for sufficient manufacturing and retail support and for the achievement of organization goals.
• Receives delivered supplies, materials, and equipment; confirms that delivered goods match purchase order specifications of quantity, condition, model number and completes all necessary
• paperwork for stock items received, processes and documents return as required following established procedures.
• Maintain updated and accurate records of inventory, including transfers and cycle counts.
• Collect and analyze data to determine appropriate order quantities within the warehouse.
• Creates and maintains accurate written procedures for the primary inventory control functions and processes, ensuring accuracy and integrity of the stock management system implemented.
• Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions
• Oversee inventory and supply chain management according to company guidelines
• Initiate the process of requesting for Goods Return Notes for items not received but invoiced
• Nurture positive relationships with suppliers and customers.
• Generates daily reports to control the key critical areas of the stock system and address any discrepancy.
• Managing control measures to make sure inaccuracies and errors are highlighted and resolved.
• Prepare, generate, and file financial inventory reports, review performance reports daily, weekly and monthly with management.

QUALIFICATIONS

• Diploma in Purchasing and Supplies Management would be desirable

EXPERIENCE

• At least two years’ experience in busy warehouse and working as a storekeeper.
• Experience in basic accounting practices.
• Experience of working in an FMCG environment
• Excellent IT skills, numerical skills for financial analysis.
• Excellent English verbal and written skills

CORE COMPETENCIES

• Good computer skills: MS Excel, MS Word. These are required for data analysis and report generation.
• Strong oral and written communication skills.
• Must have very high ethical and integrity standards
• Knowledge of supplies, equipment, and/or services ordering and inventory control