Receptionist/ Admin Assistant at Reeds Africa Consult

Our client in Logistics industry is looking to hire Receptionist/ Admin Assistant

Workstation: Nairobi

Job Purpose;

To greet visitors and deliver exceptional customer service assistance. This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall welcoming environment.  Also, to support managers and employees, assist in daily office needs and manage the company’s general administrative activities. The Job holder will be trusted with various in office and out of office duties including handling incoming and outgoing communication.

Tasks and Responsibilities

• Maintaining Staff and Office filling and document archiving
• Keep detailed and accurate records of visitor requests
• Answering phones and greeting visitors
• Scheduling appointments and maintaining calendars
• Scheduling and coordinating staff and other meetings
• Collating and distributing mails
• Preparing communications, such as memos, emails, invoices, reports and other correspondence
• Keeping an inventory of office supplies and ordering new ones as necessitated
• Creating and updating records ensuring accuracy and validity of information
• Managing the maintenace of office and facility equipments.
• Supervising staff in operations and dividing responsibilities to ensure performance.
• Submiting timely reports and prepare presentations/propasals as assigned
• Monitoring costs and expenses to assist in budget preparation
• Ensuring all bills are paid on time

Skills and Qualifications

• Bachelor's degree in Administration or related field
• 4 years experience in a similar role
• Excellent Communication and Interpersonal Skills
• Excellent time management skills and good Organizational Skills
• Possession of Basic computer skills

All applications should be done on or before close of business 20th October 2021 

Only shortlisted candidates will be contacted