Receptionist at African Population and Health Research Center (APHRC)

The Center seeks to recruit a Receptionist to provide receptionist and administrative services to the office.

Responsibilities

• Manage the reception desk and interface with visitors to the Center;
• Ensure the reception area is kept clean and attractive, furniture properly arranged and magazines, brochures, daily newspapers and other literature are up to date;
• Carry out basic accounting duties including maintenance of office petty cash;
• Execute secretarial tasks- booking meeting rooms, taking minutes during staff meetings and handling necessary logistical requirements;
• Manage the switchboard, ensure smooth communication flow between the Center and external parties;
• Process Local Purchase Orders, purchase requisitions, receive invoices and forwarding for payment;
• Receive stationery items;
• Process business cards for staff;
• Requisition and distribute airtime to eligible staff; and
• Reconcile monthly statements for APHRC’s flight bookings.

Requirements

• Bachelors’ degree in Administration or related field;
• Excellent skills in MS Office Suite;
• At least 3 years of similar experience in a busy office, preferably in INGO;
• Strong interpersonal, organizational and communications skills;
• Ability to assess priorities and manage competing demands with minimum supervision;
• Reliable and attentive to detail;
• Experience in handling finances is desirable.