Receptionist and Administrative Assistant at ATC West Healthcare

Our client is the most locally-focused security service provider in Kenya that offers unmatched security solutions to meet the specific needs of hundreds of both commercial and individual clients seeks to recruit a Receptionist & Administrative Assistant.

The Receptionist is responsible for overall front office activities, including the reception area, purchasing requests and facilities. The Receptionist will organize office communication and activities on a day-to-day basis. This individual’s primary responsibilities include handling incoming calls and visitors, while maintaining office common areas and facilitating meetings.

The receptionist is also required to handle a range of administrative roles as assigned by the Operations Manager or Director.

Duties and Responsibilities

• Greet and welcome visitors to the Offices, and informing the relevant member of staff of their arrival.
• Monitor and ensure that the reception area is kept tidy and projects a business-like image.
• Compile and update staff lists, and contact details regularly.
• Monitor and provide office supplies i.e. Stationery & kitchen supplies for staff and maintain adequate stock; task includes ordering new supplies, identifying new suppliers and obtaining the best price and quality for the company.
• Provide administrative and general support to Management in ensuring compliance
• Handle filing of documents
• Manage office meeting schedule
• Provide logistical support to meetings held in the Board Room, to include preparation of meeting and board rooms and assist in arrangements for catering provisions when required.
• Maintaining an up to date, effective and accessible filing system for all hard copy staff and HR documents in the department to facilitate easy retrieval of records.
• Ensure company branded uniforms are ready for new staff.
• Assist new staff in completing compliance forms.

 Skills and Qualifications

• Diploma in Business Administration or related field.
• At least 1 year in a similar position
• Extremely detail oriented with excellent project management skills, ability to handle multiple projects and tasks, often in a fast paced environment.
• Self – motivated, Confident and outgoing personality
• Very effective organizational skills
• Personal Credibility, Honest, Trustworthy & High Integrity
• Good command of English and Swahili