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  • Posted: Jul 13, 2026
    Deadline: Aug 14, 2026
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    The National Legal Aid Service - NLAS is a state agency established under the Legal Aid Act 2016 with the mandate to among other functions; offer legal aid services to the vulnerable, marginalized and indigent persons. Our mandate is to provide affordable, accessible, sustainable, credible and accountable legal aid services to indigent persons in Kenya in...
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    Record Management Assistant II

    JOB REFERENCE NO. NLAS/RMA II/8/1/2026/27:

    Qualifications.

    The following are the recognized qualifications for the cadre:

    • At least three (3) years cumulative work experience at the grade of Records Management Assistant III or comparable position in the public Service or private sector;
    • Diploma in any of the following fields: Records Management, Information Management, Information Science, Library Science, or its equivalent qualifications from a recognized Institutions; and
    • Shown merit and ability as reflected in work performance and result;

    Duties and Responsibilities

    The: Record Management Assistant II is responsible for the following functions:

    • Receiving, opening, sorting and dispatching mails;
    • Maintaining registers for incoming and outgoing mails;
    • Ensuring the security of files and documents;
    • Ensuring pending correspondences are brought to the attention of the supervisor and appropriate action taken;
    • Preparing appraisal and disposal schedule of file and documents in liaison with relevant stakeholders;
    • Digitizing NLAS document for circulation and archiving;i.
    • Maintaining the registry is in good standard; and
    • Responding for archival and safety keeping of all documents

    Remuneration will be in accordance with NLAS Salary Scale:

    • NLAS GRADE 8. Kshs. 52,844 x 3,703 – 56,547 x 3,703 – 60,250 x 3,703 – 63,953 x 3,703 – 67,656 x 3,703 – 71,359 x 3,703 – 75,062 x 3,703 – 78,765 p.m.

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    Method of Application

    NOTE: NLAS Grades 1, 2 & 3 are on a three-years contract basis, renewable once while the rest are on permanent and pensionable terms
    Interested persons who meet the minimum criteria are requested to submit applications enclosing copies of the following documents.

    • National Identity card
    • Certified copies of relevant academic and professional certificates, 
    • Any supporting documents and testimonials..
    • Detailed Curriculum Vitae with three Referees

    Application Process

    • More detailed job descriptions for these vacancies can be accessed on our website: www.nlas.go.ke
    • All applications should be submitted ONLINE to recruitment@nlas.go.ke on or before 14th August 2026 at 5:00pm Kenyan time.
    • and the letter quoting the specific position and the reference number e.g., NLAS/CEO/1/1/2026/01

    All application letters should be addressed to:

    Chief Executive Officer,
     National Legal Aid Service,
     P.O Box 45597-00100
     Nairobi

    • Please note that HARD COPY APPLICATIONS WILL NOT BE ACCEPTED.
    • Only shortlisted and successful candidates will be contacted.
    • Canvassing in any form will lead to automatic disqualification.

    The National Legal Aid Service is an equal opportunity employer; it does not charge any fee at any stage of the recruitment process.
    Successful candidates MUST satisfy the requirements of Leadership and Integrity as set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents before being issued with an offer letter;

    • Clearance from Ethics and Anti-Corruption Commission;
    • Tax Compliance Certificate from Kenya Revenue Authority;
    • Certificate of Good Conduct from the Directorate of Criminal Investigations;v
    • Certificate of Clearance from Credit Reference Bureau; and
    • Clearance Certificate from Higher Education Loans Board or proof of ongoing repayments. 

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