Records and Archives Officer at Dimkes Sacco

Role Purpose:

• The job holder will be responsible for managing, organizing, and safeguarding organizational records and ensuring that a functional document management system is in place for the society’s documents in compliance with the society registry policies and the data protection policies and regulations.

Key Responsibilities:

• Classify, store, retrieve, and archive records (physical & electronic).
• Ensuring that the information in the hard copy matches the report in the system and in compliance to the KYC policies.
• Updating customer’s files and ensuring that the information is correct and up to date.
• Undertaking the retrieval of all records on request basis.
• Maintaining efficient registry in line with the society’s policies and data protection.
• Ensuring accurate records of file movement within the society
• Spearheading the upgrade of an electronic registry and its maintenance.
• Putting in place an efficient system for archiving documents.
• Support departments with records-related queries.
• Ensure compliance with records retention policies and laws.
• Oversee secure disposal of records.
• Preparing monthly reports on the society’s records management
• Any other task delegated.

Ideal Job Holder Specifications:
Academic:

• Diploma in Business related field, Records Management, Information Management, Library Science.
• A Degree of the above will be an added advantage.

Desired Work Experience:

• At least One (1) year working experience.
• Experience in records or information management (preferred).

Attributes:

• Knowledge of records management systems and retention schedules.
• Good communication and interpersonal skills.
• Good analytical and organizational skills.
• Attention to detail and confidentiality.
• Uphold integrity and results oriented.