Records Assistant I at Insurance Regulatory Authority (IRA)

Job Specifications

Duties and responsibilities at this level will entail:

• Receiving mails, opening, sorting and dispatching to the recipients.
• Maintaining registers for incoming and outgoing mails.
• Ensuring security of files and documents including Equipment in the section.
• Facilitating delivery of documents to required offices.
• Preparing appraisal and disposal schedules for files and documents in liaison with relevant stakeholders.
• Ensuring all pending correspondences are brought to the attention of supervisor and appropriate action taken.
• Following up on files and documents from offices for safe custody in the registry.
• Participating in digitization of the Authority’s documents for circulation and archiving.
• Maintaining the registry in good standard.

Person Specifications

For appointment to this grade an officer must have:

• Six (6) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant II or in a comparable position.
• Diploma in any of the following: Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.
• Proficiency in computer applications.

Competencies and Skills

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills