Records Assistant II at Insurance Regulatory Authority (IRA)

Job Specifications

Duties and responsibilities at this level will entail:

• Receiving mails, opening, sorting and dispatching to the recipients.
• Maintaining registers for incoming and outgoing mails.
• Filing documents in the appropriate files.
• Retrieving files and information as requested by authorized staff/offices.
• Ensuring security of files and documents including Equipment in the section.
• Ensuring correspondences are appropriately actioned before files are returned back to the cabinets.
• Updating the records movement registers.
• Facilitating delivery of documents to required offices.
• Digitizing the Authority’s documents for circulation and archiving.
• Maintaining the registry. Maintaining the registry in good standard.
• Ensuring the archival and safe keeping of all documents

Person Specifications

For appointment to this grade an officer must have:

• Three (3) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant III or in a comparable position.
• Diploma in any of the following: Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.
• Proficiency in computer applications.

Competencies and Skills

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills