Records Clerk at Kirinyaga University

GRADE 5  

KyU/NT/072/07/2021

Duties and Responsibilities

1. Sorting, filing and dispatching letters for efficient communication.
2. Maintaining an efficient file system for easy retrieval of documents.
3. Find, retrieve and make copies of information from Students’ files in response to requests and deliver information to authorized users.
4. Open files for the new students and folio them
5. Manage office files and ensure confidentiality on the same
6. Receive and deliver mail in the office
7. File correspondence in the student files
8. Assist in updating electronic student records
9. Assist in the management of the Academic Registry
10. Assist in the control and tracking the movement of files and documents within the academic registry.
11. Assist in managing students’ activities and records

Requirements

• KCSE Certificate with a minimum grade of C–(minus)
• Diploma in Records Management or relevant qualification
• Be Computer literate
• Have at least three years past work experience

Terms and conditions of service

• Successful candidates will be offered a competitive remuneration package.
• Employment will be on Permanent and Pensionable terms except for Tutorial Fellows.
• Those with degrees from foreign universities should attach certificates of equation and recognition of qualifications from Kenya National Qualifications Authority.
• Applicants must meet requirements of Chapter Six of the Kenya Constitution, 2010