Records Management Officers at K-Unity

One-year renewable contract

Reporting to the Business Support Manager, the Records Officer will be responsible for guiding Management in the setting up and automation of the records/registry function, the effective and appropriate management of the Sacco’s records from their inception, right through to their eventual disposition. They will provide access to accurate records for a range of operational and strategic purposes and ensure that legal obligations are met.

KEY RESPONSIBILITIES

• Ensure safe custody of all the Saccos documents.
• Create and maintain database for control and retrieval of documents.
• Ensure and guide on proper handling of all the Saccos documents.
• Ensure proper storage, custody, and preservation of archives.
• Guide in the preparation of a Records Management Policy in line with the law.
• Attend to document related queries.
• Provide input in the preparation of Sacco’s forms.
• Implement a system to ensure control of document movement.
• Prepare, scan, reassemble and index documents ready for filing.
• Guide on the number of records created and stored, and identify which records are to be preserved/ disposed for evidential, statutory, fiscal, research and historical purposes.
• Locate and isolate outdated or unnecessary records ready for disposition or transfer to the archive according to the Records Management policy guidelines.
• Modify and streamline the filing systems by appending identification numbers or codes to the filing index.
• Place materials into storage locations, such as file cabinets, boxes, bins, or drawers, according to classification and identification.
• Perform general Registry duties such as photocopying, attending to registry related enquiries, and ensuring the safety and security of the registry.
• This is not a complete statement of all duties and responsibilities of this post; you may be required to carry out other duties as directed by the Supervisor.

KNOWLEDGE, SKILLS AND EXPERIENCE

Formal Education:

• Bachelor’s degree in Information Science, Records Management, Information Technology, Archives and Records management or any other equivalent qualification from a recognized institution.
• 3 years post graduate records management experience in a reputable Financial Institution.
• Must have demonstrable working Knowledge of a DMS solutions
• Possess working knowledge of computerized office applications.
• Be a current registered member of at least one related Professional body.
• Demonstrate good communication and interpersonal skills.
• Excellent organizing skills.
• Demonstrated integrity and professional competence.
• Must be a team player.
• Ability to work under pressure.
• A proficient and forward-thinking Individual
• Analytical with a hands-on approach to monotonous tasks.
• Self-driven and results oriented.
• Problem solving skills

Experience required

• Have a minimum of three years’ practical experience in a financial institution.