Records Officer – Training at Kenya Airways

Brief Description

Ensure organized Record Center that conform to the organization’s records standards and policies. Ensure that records for retention are properly managed and well arranged to allow easy access and security. Ensure disposal of records that are no longer required for operations and in accordance with the company disposal policies and procedures. Ensure confidentiality of records

Detailed Description

• Principal Accountabilities (KEY Performance areas): Accountability (Responsibility) 
• Conduct records/documents appraisals to determine the fiscal, administrative, legal or historical value of records. 
• Ensure preservation and appropriate storage of records by organizing the records and developing a classification system that allows easy access to training records/documents. 
• Identify records for permanent preservation as per the organization’s policies and regulatory requirements. 
• Facilitate transfer of records to the archives. 
• Assist users to retrieve and return records to the records centre. 
• Process records at the records centers according to the Records Management Standards to allow for ease in access and retrieval 
• Ensure preservation and appropriate storage of records by organizing the records and developing a classification system that allows easy access to the archived records/documents. 
• Assist users by performing manual and automated reference searches for records. 
• Facilitate records disposal in the respective sections/departments archives in order free space for more current records. 
• Manage soft copy records in the Records Management System (RMS) to ensure ease of retrieval. 
• Provide abstracts/descriptive lists of record in the Archives to assist in their access and retrieval. 
• Maintain and update inventories of the records in the respective archives to ensure all records are accounted.

Job Requirements

Knowledge and Experience Qualification (Minimum) 

• A degree or Diploma with 3 years’ experience or Certificate with 5 years’ experience in Library Studies or records/ Archives management from a recognized institution 
• Knowledge of office word processing and web applications 
• Knowledge and experience in digital preservation 
• Computer literate 
• KCSE C aggregate

Additional Qualifications 

• Thorough understanding of aviation training record keeping procedures 
• Through understanding of Kenya Civil Aviation Training Organization 

Years of Experience (Minimum) 

• 3 years’ experience