Recruitment and HR Assistant at Home Universal

Key Responsibilities:

Recruitment and Selection:

• Assist in drafting job descriptions and posting job vacancies on various platforms.
• Screen applications and shortlist candidates for interviews.
• Coordinate and schedule interviews with selected candidates.
• Assist in conducting preliminary interviews and providing feedback to candidates.
• Maintain and update the recruitment database with candidate information and status.

Onboarding and Orientation:

• Prepare and send out employment offer letters and contracts.
• Facilitate new employee onboarding, including documentation and introduction to company policies and procedures.
• Coordinate orientation sessions for new hires and ensure a smooth transition into the company.

HR Administration:

• Maintain accurate and up-to-date employee records, both in electronic and physical formats.
• Assist in preparing HR-related reports, such as recruitment metrics, turnover rates, and employee demographics.
• Handle routine HR inquiries from employees and provide support regarding HR policies and procedures.
• Assist in maintaining the confidentiality and security of sensitive HR information.

Employee Engagement and Development:

• Support the organization of employee engagement activities, such as team-building events and training sessions.
• Assist in identifying employee training needs and coordinating relevant training programs.
• Monitor employee performance and assist in performance appraisal processes.

Compliance and Policy Adherence:

• Ensure compliance with local labor laws and company policies.
• Assist in implementing and monitoring HR policies and procedures.
• Keep updated with changes in employment legislation and ensure compliance.

General HR Support:

• Provide administrative support to the HR department, such as preparing correspondence, scheduling meetings, and filing documents.
• Support in managing employee leave and attendance records.
• Assist in handling employee grievances and disciplinary actions.

Required Experience:

• Minimum of 2 years of experience in an HR or recruitment role.
• Experience in supporting recruitment and HR processes, including onboarding, employee engagement, and HR administration.
• Familiarity with local labor laws and regulations.
• Proven experience in handling confidential and sensitive information.

Expertise:

• Knowledge of end-to-end recruitment processes.
• Understanding of HR policies, procedures, and best practices.
• Proficiency in using HR software and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience in employee engagement and performance management processes.

Education:

• Bachelor’s degree in Human Resource Management, Business Administration, Psychology, or a related field.
• Certification in HR (e.g., CHRP, CIPD) is an added advantage.

Skills:

• Interpersonal Skills: Strong communication and interpersonal skills to interact effectively with candidates, employees, and management.
• Organizational Skills: Excellent organizational and time-management skills with a strong attention to detail.
• Problem-Solving Skills: Ability to handle sensitive situations and resolve conflicts effectively.
• Technical Skills: Proficiency in HR software and other relevant tools, such as applicant tracking systems (ATS).
• Analytical Skills: Strong analytical skills to interpret HR metrics and data.
• Adaptability: Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Training:

• Training in HR software, applicant tracking systems, and other relevant tools.
• Continuous learning and professional development through workshops, seminars, and courses in HR and recruitment.

Overall Capabilities:

• Strong capability to support the HR department in various functions, including recruitment, onboarding, employee engagement, and HR administration.
• Ability to work independently and as part of a team with a proactive and flexible approach.
• High level of confidentiality and ethical conduct.
• Effective communication, both written and verbal, to facilitate clear and professional interactions within the company.