Regional Global Facilities Travel and Security Associate- Africa at PATH

Responsibilities:

GFTS (10%)

• Conduct regular visits to all regional offices and complete GFTS site surveys and support related GFTS trainings and activities.

Global Facilities (20%)

• Provide debrief to the Global Facilities Officer following site visits. 
• Provide support in collecting office specific information as needed from regional contacts. 
• Support facilities budget work

Travel (40%)

• In coordination with regional leadership, oversee selection and performance of travel agency supporting region and ensure quality of support provided to each regional office.
• Conduct regular travel orientations for new regional employees. 
• Conduct pre-departure travel briefing with all regional travellers to high-risk destinations.
• Monitor and communicate regarding travel tracker alerts during business day to support “follow the sun” tracking. 

Security (30%)

• Work closely with the Global Security Advisor, providing recommendations for positive change and supporting and upholding a culture of Duty of Care
• Work with all country offices to ensure compliance with PATH’s Safety and Security Framework and all related requirements, including training, document updates, equipment maintenance, and drills and tests.
• Build capacity of and mentor staff identified in field office SSMPs. 
• Backstops the GSO as required. 
• Ensure incidents are managed, documented and after action reviewed.   

Required skills and experience:

• Bachelor’s degree.
• Five years of relevant work experience.
• Experience in incident or emergency management.
• Ability to communicate clearly and effectively, in writing and orally, especially during high-pressure situations.
• Excellent organizational skills and attention to detail.
• Strong knowledge of MS Word, Excel and Outlook.
• Excellent time management and prioritization skills in a fast-paced setting.
• Experience handling tasks with accuracy and professionalism.
• Demonstrated ability to exercise sound judgment and work both independently and as part of a team.
• Experience delivering training to diverse audiences.
• Familiarity with basic concepts of contract management, including service-level agreements and vendor performance management tools.
• Experience responding to customer inquiries and/or complaints.
• English Language skills are required; Proficiency in French preferred