Registrar – Academic Affairs at KCA University (KCAU)

JOB OBJECTIVE

The job holder will be responsible for Student admissions, registration and management of Academic records, examinations and related tasks in the Academic Affairs Division.

DUTIES AND RESPONSIBILITIES:

• Ensure that Academic Affairs Department operates effectively and efficiently in line with the vision and mission of the University.
• Develop and implement policies and procedures in the academic Department in line with the University’s Strategic Plan.
• Prepare annual work plans in liaison with Heads of epartments/sections to outline the activities in the Departments, timelines, responsible officers and resources required in order to ensure efficiency in operations.
• Develop and implement the Departmental budget to ensure efficient allocation of resources for the Department strategy to be implemented efficiently and on time.
• Prepare monthly and quarterly performance reports by consolidating Departmental reports to inform decisions by Management.
• Monitor and evaluate the performance of staff in the Department to ensure performance at expected levels.
• Ensure the integrity, accuracy, and security of all academic records of current and former students.
• Ensure students adhere to University Rules and Regulations as stipulated in the Students Handbook.
• Oversee the University examinations process by maintaining up-to-date course schedules and final examination schedules.
• Supervise the process of credit transfers, graduation and certification of the University’s degrees, degree verification and production of official transcripts.
• Process the travel, accommodation arrangements and payments of External Examiners.
• Ensure that examinations are prepared and processed on time.
• Keep in safe custody all examination materials.
• Interpret policies and regulations to the University, Senate and Deans Committees.
• Plan and oversee the preparation of graduation ceremonies and all activities related to graduation matters.
• Prepare and declare programmes and programme capacities for students’ placements and admissions.
• Develop and implement a risk register to manage and mitigate risks.
• Provide secretariat services to committees of Senate and Deans

QUALIFICATIONS AND EXPERIENCE

• Must have a Ph.D in Public Administration, Business Administration, Human capital Management or its equivalent from an accredited/recognized University.
• Must be at least a Senior Lecturer or qualify to be appointed one.
• Three (3) years relevant experience at a level equivalent to a Deputy Registrar OR Nine (9) years work experience from a comparable Institution.
• Must demonstrate outstanding administrative/managerial capability in the organization and management.
• Be a registered member of a Professional Association.

OTHER SKILLS AND COMPETENCIES

• Knowledge of laws and regulations related to University Education
• Excellent communication skills, interpersonal skills and demonstrated leadership skills essential.
• Competent use of data and statistics.
• Ability to foster a cooperative work environment.
• Computer proficiency