Registrar - Administration & Central Services - One (1) Position at Maseno University

 MSU/ADM/ACS/01/23

Requirements for appointment:

• PhD degree in Administration, Business Studies, Social Sciences or its equivalent from an accredited and recognized University with ten (10) years relevant cumulative work experience, five (5) of which must have been served at the level of Senior Management in a University setup or in a comparable Institution OR;
• Master’s degree in Administration, Business Studies, Social Sciences or its equivalent from an accredited and recognized University with twelve (12) years relevant cumulative work experience, five (5) of which must have been served at the level of Senior Management in a University setup or in a comparable Institution;
• A registered member of a recognized professional body where relevant; and 
• Practical knowledge of Information Communication Technology (ICT) applications in the relevant area is mandatory.

Duties and Responsibilities:

• Develop policies and strategies in liaison with various to guide in Management of University property and other resources.
• Prepare annual budgets to solicit for funds and resources to enable efficient provision of services.
• Prepare annual work plans in liaison with heads of departments/sections to outline the activities in the departments, timelines, responsible officers and resources required in order to ensure efficiency in operations.
• Prepare monthly and quarterly performance reports by consolidating departmental reports to inform decisions by Management.
• Allocate work to staff him/her to ensure department effectiveness is achieved.
• Monitor and evaluate performance of staff in department to ensure performance at expected levels.
• Monitor and evaluate reports from various departments or sections in the University to check compliance or non-compliance and give recommendations.
• Approve activities within Department under him/her to ensure they are within the budget.
• Maintain University records to ensure completeness, safe storage and easy retrieval, if required.
• Prepare and circulate notices and agendas for monthly Committee meetings to inform and prepare members prior to the meeting.
• Prepare minutes of the various Committee meetings in their docket for record and inform on action to be taken arising from deliberations of the meeting.
• Avail reports to the Management Board Committee meetings to facilitate discussion of agenda and inform decisions.
• Receive requests, complaints or queries daily and give appropriate responses.
• Meet regularly staff and guests of the University on issues related to sections to respond totheir queries.
• Control or manage the budget.
• Control or manage expenditure.
• Influence or provide input into the process of budgeting.
• Any other duties as may be assigned by the supervisor from time to time