Registrar Member Services at Kenya Institute of Supplies Management

Description of this Vacancy and Requirements is outlined here below.
Department: Member Registration

Reporting To: Chief Executive Officer

KEY DUTIES AND RESPONSIBILITIES

• Receive applications for registration in line with the Supplies Practitioners Management Act, 2007 and ensure effective member admission and registration;
• Process applications for registration and grant of practicing certificates and licenses in accordance with the provision of this Act, for approval by the Registration Committee;
• Overall responsibility for document and information management and maintains accurate and complete records of persons who have applied for and/or achieved Levels of certification(s) under the SPMA, 2007.
• Ensures all information is entered into the KISM information management electronic database records to support verification requirements.
• Provide leadership and develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through registration and records;
• Develop and administer the departmental budget;
• Support in monitoring compliance with professional, quality assurance and other standards published by the Council for observance by the members of the Institute;
• Ensure adherence to prescribed regulations which govern quality assurance programmes including actions necessary to rectify deviations from published standards;
• Submit results of quality assurance investigation to the Registration Committee that a member’s conduct be referred for inquiry under section 23 of the said Act;
• Advise the Chief Executive Officer on matters pertaining to professional and other standards necessary for the achievement of quality assurance;
• Maintain a register of the Institute members and act as a guardian of data privacy
• Make recommendation for necessary alterations and corrections in the register in relation to any entry therein under section 19 of the said Act 13. Handle member complaints and provide redress
• Make recommendation to remove a member from the register under section 19 of the said Act when necessary
• Perform any other functions connected therewith or incidental thereto.

QUALIFICATION AND KNOWLEDGE

• Master’s degree in Supply Chain Management
• Bachelor’s degree in Supply Chain Management or other relevant degree in social sciences
• Professional Diploma in Purchasing and Supply Chain Management
• Member of KISM
• Meet the requirements of Chapter Six of the Constitution
• Demonstrated understanding of the application of technology to deliver records and registration services.

EXPERIENCE

• 3 years of relevant experience as a Registrar of an Institution
• 5 years experience in a middle leadership role

SKILLS/COMPETENCE

• Integrity and professionalism
• Excellent organizational and analytical skills communication and interpersonal skills.
• Ability to plan, implement, monitor and document tasks
• A proven record in working successfully with diverse populations.
• Outstanding managerial and administrative capability to collaborate effectively with departments and cross-functional teams.
• Proven leadership skills.
• Strong interpersonal, oral and written communication skills.

In addition to the professional qualifications, applicants will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-corruption Commission
• Certificate of compliance from the Higher Education Loans Board( HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body