Job Opportunities at Kenya Institute of Supplies Management

Job Summary

The Manager Internal Audit and Risk is responsible for planning, executing and reporting on operational, financial, governance and compliance related audit reviews of the Institute. This role reports to the Audit, Risk and Compliance Committee of the Council of KISM and administratively to the Chief Executive Officer (CEO).

KEY RESPONSIBILITIES

The essential duties and responsibilities include but not limited to;

• Development of the annual audit plans in line with Institute’s requirements
• Coordinating implementation both internal and external audits
• Communicating results of audit findings including approved Annual Reports and Financial Statements to the Council
• Reviewing and coordinating the implementation of the Internal Control framework and ensure compliance
• Undertaking Enterprise Risk Management Programs
• Documenting audit processes and procedures, identifying and defining issues, developing criteria, reviewing and analyzing evidence
• Establishing risk-based plans
• Conducting appropriate assessment exercises to streamline performance and governance processes
• Facilitating the Audit & Risk Committee in reviewing the effectiveness of KISM’s processes of Corporate Governance
• Lead and motivate the Audit team

KEY COMPETENCIES, KNOWLEDGE AND PERSONAL ATTRIBUTES

• Effective organizational and decision-making skills
• Leadership skills and ability to build trustful relations
• Ability to collaborate and support others across the Institute
• Analytical and problem-solving skills
• Excellent communication, and presentation skills
• Excellent understanding of International Standards on Auditing
• Results oriented, meet deadlines on assignments, juggle multiple demands

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Bachelor of Commerce degree (Accounting/Finance) or related degree from a recognized institution
• Certified Public Accountant (CPA) and a member of ICPAK in good standing
• 5 years’ experience in a managerial position
• Meet the requirement of Chapter Six of the Constitution
• Relevant Master’s degree , CISA certification , will be an added advantage

Member of Institute of Internal Auditors Kenya In addition to the professional qualifications, applicants will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-corruption Commission
• Certificate of compliance from the Higher Education Loans Board( HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body

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Description of this Vacancy and Requirements is outlined here below.
Department: Member Registration

Reporting To: Chief Executive Officer

KEY DUTIES AND RESPONSIBILITIES

• Receive applications for registration in line with the Supplies Practitioners Management Act, 2007 and ensure effective member admission and registration;
• Process applications for registration and grant of practicing certificates and licenses in accordance with the provision of this Act, for approval by the Registration Committee;
• Overall responsibility for document and information management and maintains accurate and complete records of persons who have applied for and/or achieved Levels of certification(s) under the SPMA, 2007.
• Ensures all information is entered into the KISM information management electronic database records to support verification requirements.
• Provide leadership and develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through registration and records;
• Develop and administer the departmental budget;
• Support in monitoring compliance with professional, quality assurance and other standards published by the Council for observance by the members of the Institute;
• Ensure adherence to prescribed regulations which govern quality assurance programmes including actions necessary to rectify deviations from published standards;
• Submit results of quality assurance investigation to the Registration Committee that a member’s conduct be referred for inquiry under section 23 of the said Act;
• Advise the Chief Executive Officer on matters pertaining to professional and other standards necessary for the achievement of quality assurance;
• Maintain a register of the Institute members and act as a guardian of data privacy
• Make recommendation for necessary alterations and corrections in the register in relation to any entry therein under section 19 of the said Act 13. Handle member complaints and provide redress
• Make recommendation to remove a member from the register under section 19 of the said Act when necessary
• Perform any other functions connected therewith or incidental thereto.

QUALIFICATION AND KNOWLEDGE

• Master’s degree in Supply Chain Management
• Bachelor’s degree in Supply Chain Management or other relevant degree in social sciences
• Professional Diploma in Purchasing and Supply Chain Management
• Member of KISM
• Meet the requirements of Chapter Six of the Constitution
• Demonstrated understanding of the application of technology to deliver records and registration services.

EXPERIENCE

• 3 years of relevant experience as a Registrar of an Institution
• 5 years experience in a middle leadership role

SKILLS/COMPETENCE

• Integrity and professionalism
• Excellent organizational and analytical skills communication and interpersonal skills.
• Ability to plan, implement, monitor and document tasks
• A proven record in working successfully with diverse populations.
• Outstanding managerial and administrative capability to collaborate effectively with departments and cross-functional teams.
• Proven leadership skills.
• Strong interpersonal, oral and written communication skills.

In addition to the professional qualifications, applicants will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-corruption Commission
• Certificate of compliance from the Higher Education Loans Board( HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body