Sales Administrator (Quotations, Tenders & Prequalification) at Smoothtel

• Are you detail-oriented, deadline-driven, and experienced in handling quotations and tenders? We’re looking for a Sales Administrator to join our team and take charge of critical sales support functions including preparing bids, quotations, and managing prequalification documentation.

Key Responsibilities:

• Prepare accurate and timely quotations, tenders, and proposal documents
• Manage and update prequalification documents and supplier registrations
• Monitor tender portals and ensure submission of all required documentation within deadlines
• Liaise with internal teams (sales, technical, finance) to compile complete and competitive bid responses
• Maintain organized records of all submitted bids and tenders
• Communicate professionally with clients and procurement officers
• Support the sales team with additional administrative tasks as required

Requirements:

• Proven experience of minimum 3 years in a sales administrator position or tendering/admin role
• Strong knowledge of quotation and tender preparation processes
• Excellent written and verbal communication skills
• Proficient in MS Office (Word, Excel, PowerPoint) and PDF editing tools
• High attention to detail and strong organizational skills
• Ability to work independently and meet strict deadlines