Jobs at Smoothtel

• Are you detail-oriented, deadline-driven, and experienced in handling quotations and tenders? We’re looking for a Sales Administrator to join our team and take charge of critical sales support functions including preparing bids, quotations, and managing prequalification documentation.

Key Responsibilities:

• Prepare accurate and timely quotations, tenders, and proposal documents
• Manage and update prequalification documents and supplier registrations
• Monitor tender portals and ensure submission of all required documentation within deadlines
• Liaise with internal teams (sales, technical, finance) to compile complete and competitive bid responses
• Maintain organized records of all submitted bids and tenders
• Communicate professionally with clients and procurement officers
• Support the sales team with additional administrative tasks as required

Requirements:

• Proven experience of minimum 3 years in a sales administrator position or tendering/admin role
• Strong knowledge of quotation and tender preparation processes
• Excellent written and verbal communication skills
• Proficient in MS Office (Word, Excel, PowerPoint) and PDF editing tools
• High attention to detail and strong organizational skills
• Ability to work independently and meet strict deadlines

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As an Accounts Receivable Accountant, you will play a key role in managing our incoming payments, ensuring our receivables are up to date, and supporting our finance operations. If you're someone who thrives in a fast-paced environment and enjoys working with both data and people, we want to hear from you!

Key Responsibilities

• Prepare and issue accurate invoices in line with company policies.
• Monitor customer accounts and follow up on outstanding payments.
• Reconcile receivable accounts and process incoming payments.
• Investigate and resolve billing discrepancies and client queries.
• Generate regular aging and collection reports for management.
• Support monthly and year-end closing activities.

What you'll need:

• Degree in Accounting, Finance, or a related field.
• Minimum 2 years’ experience in Accounts Receivable or general accounting.
• Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite).
• Strong Excel skills and attention to detail.
• Good communication and interpersonal skills.