Senior Administrative Assistant at Global Alliance for Improved Nutrition (GAIN)

Salary: From KES 1,456,406 – KES 1,666,005 per annum (depending on experience).

Contract Type: Fixed Term

Duration: 36 Months

The Global Alliance for Improved Nutrition (GAIN) is seeking a Senior Administrative Assistant to support the office administrative duties of GAIN Kenya office. This position will be based in Nairobi, Kenya. Candidates will ideally be available to start by 1st March 2022.

About the Role

Reporting to the Head of Operations, the Senior Administrative Assistant will perform all office administrative duties and ensure the smooth running of the office.

The postholder will be responsible for logistical, procurement and basic accounting tasks. You will be expected to demonstrate commitment and loyalty and perform all duties in accordance with the organization’s office routines and procedures, keeping in mind the overall organisation objectives.

Key Responsibilities include;

• Managing general administration of GAIN Kenya office including; the implementation of effective and efficient office procedures and systems, providing support to employees related to facilities and offices, including development of new systems and processes as appropriate
• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies
• Overseeing the maintenance of office premises and working facilities like telephone system, printers and furniture to provide the best possible physical environment for staff to discharge their duties
• Collaborating with GAIN IT Team to ensure Office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nairobi and HQ staff
• Organising logistics of meetings and workshops for GAIN program, including travel arrangements for internal and external events
• Preparing accounting supporting documents as per the organization policies (e.g. raise PO on a timely manner), including seeking for approval from project managers and budget holders

About You

The ideal candidate should have previous experience in administrative support. You should be reliable and enjoy working in a multi-cultural, cross functional team and proactively with a commitment to quality and accuracy with close attention to detail.

The postholder should be able to prioritize, multi-task, and work well under pressure with frequent deadlines. Also, you should be computer literacy with good Excel, MS Word, Outlook and Power Point. You should be highly flexible and occasional availability to work outside regular working hours.

About our Offer

The starting salary on offer for this role is from KES 1,456,406 – KES 1,666,005 per annum (depending on experience).

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.