Senior Assistant-Document Receiving, General Accounts at Aga Khan University Hospital

Introduction

Aga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the Joint Commission International from USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

The Incumbent will primarily be responsible for validating vendor invoices for goods received and services rendered before payment processing.

Responsibilities

• Review vendor invoices against goods received notes (GRNs), purchase orders (POs), and delivery notes to ensure accurate billing
• Identify and resolve discrepancies in collaboration with the warehouse, procurement, and vendors
• Timely dispatch of validated vendor invoices to document recording section of finance.
• Use vendor statement to cross check and reconcile all documents as per statement
• Liaise with warehouse staff to confirm goods received and reconcile inventory records as required.
• Work with procurement and vendor management teams to address and resolve invoice or delivery issues
• Ensure adherence to company policies, internal controls, and regulatory requirements when validating invoices.
• Maintain up-to-date knowledge of finance, accounting, and procurement policies affecting invoice processing and suggesting process improvement to streamline.
• Accurately input validated invoice data into the PeopleSoft financial system for payment processing.
• Generate periodic reports on validated invoices, discrepancies, and any delays in processing for process improvement.
• Prepare audit schedules for assigned accounts and ensure these are ready for annual audits
• Retrieve documents for review by auditors as may be requested by the audit team

Requirements:

• Bachelor Degree in Accounting and Finance or
• Professional training ACCA / CPA (K)
• Over 3 years of professional experience in finance.
• Excellent accounting skills and knowledge of double entry
• Excellent communication and interpersonal skills
• Technical skills in accounting applications and MS Excel
• Excellent in analytical skills
• Proficiency in accounting software and enterprise resource planning (ERP) systems