Senior Finance Officer at Pan African Climate Justice Alliance

POSITION DESCRIPTION

Working hours: Monday to Friday reporting in the office from 8.30 a.m. to 5.00 p.m.

Supervisor: Project and Contract Manager

Staff Responsibility: None

Duration of Contract: Two years, renewable subject to satisfactory performance

Duty station: PACJA Secretariat, Nairobi Kenya

Grade and Salary level: Grade 4, Annual gross salary range of 54,000-78,000 USD

Under the strategic direction from the PMU Project and Contract Manager and technical support from the Head of Finance and Admin, PACJA; the incumbent will be responsible for reviewing financial reports from the various consortium members and compile the consortium project’s finance reports. S/he will be responsible to ensure consistent application of relevant finance and operations policies and procedures to ensure effective project implementation as well as compliance with relevant donor regulations. She/he will work closely with the other consortium finance staff and Head of Finance and Admin (HOF&A) of the lead Partner.

DUTIES AND RESPONSIBILITIES

• Financial Systems Operations:
  • Ensure that sub-grant related processes and procedures are consistently implemented throughout the program including pre-award compliance checks, agreements, disbursements, reporting, timelines, and partner capacity-building as necessary
  • Closely monitor all financial activities, and keep the PMU Project and Contract Manager advised of all situations which have the potential for a negative impact on internal controls or financial management performance
  • Prompt monitoring of exchange rate loss / gain and promptly advise PMU and Project and Contract Manager
• Financial Control:
  • Ensure that donor compliance is adhered to by all consortium member partners; that all financial records and accounts are compiled in time, accurately, and in line with international accounting standards and donor regulations
  • Carry out a continuous review of existing systems, standards and procedures to maintain an adequate level of internal controls, in compliance with partner policies and procedures
  • Carry out regular checks for compliance with partners reporting to the Project Manager.
• Financial Reporting:
  • Preparation of monthly/quarterly budgets versus actual reports for Project and Contract Manager and HoF&A PACJA to ensure budget utilization and take appropriate action on any significant variances
  • Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners as required
  • Where necessary train and develop the capacity of the partners’ finance teams to ensure that a good standard of financial management is maintained
  • Produce project-level finance reports for submission to the donor as per contractual obligations
  • Produce necessary financial documents and reports for submission to MoFA, oversee and coordinate the project audit process at global, national and Alliance level.
  • Undertake other related duties as may reasonably be assigned by the Project and Contract Manager and HoF&A

REQUIRED COMPETENCIES

1. An agile, strategic, and critical thinker, with the ability of setting process, performance, and outcome goals.
2. Excellent communication skills in both verbal and written English, Ability to speak French will be an added advantage
3. Ability to pay attention to details
4. Proficiency in analysis and problem solving
5. Good knowledge of financial controlling
6. Generally Accepted Accounting Practices and Kenya Government Regulations and Processes Know-how to use budgetary tools
7. Knowledge of financial management frameworks
8. Understanding and/or knowledge of audit preparation
9. Strong Project Management skills (planning, budget, steering, capitalization)

QUALIFICATIONS AND EXPERIENCE

• Bachelors’ degree in Economics or any other business-related subject, and a certified public Accountant (K) or equivalent
• At least 5 years of work experience in a similar position preferably with an INGO ; proven experience in managing multi-country, consortiums projects, multi-million budgets and achieve financial, administrative excellence and full compliance.