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  • Posted: May 20, 2021
    Deadline: May 27, 2021
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  • The Pan African Climate Justice Alliance (PACJA) is a continental coalition of Civil Society Organizations from diverse backgrounds in Africa.
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    Senior Finance Officer

    POSITION DESCRIPTION

    Working hours: Monday to Friday reporting in the office from 8.30 a.m. to 5.00 p.m.

    Supervisor: Project and Contract Manager

    Staff Responsibility: None

    Duration of Contract: Two years, renewable subject to satisfactory performance

    Duty station: PACJA Secretariat, Nairobi Kenya

    Grade and Salary level: Grade 4, Annual gross salary range of 54,000-78,000 USD

    Under the strategic direction from the PMU Project and Contract Manager and technical support from the Head of Finance and Admin, PACJA; the incumbent will be responsible for reviewing financial reports from the various consortium members and compile the consortium project’s finance reports. S/he will be responsible to ensure consistent application of relevant finance and operations policies and procedures to ensure effective project implementation as well as compliance with relevant donor regulations. She/he will work closely with the other consortium finance staff and Head of Finance and Admin (HOF&A) of the lead Partner.


    DUTIES AND RESPONSIBILITIES

    • Financial Systems Operations:
      • Ensure that sub-grant related processes and procedures are consistently implemented throughout the program including pre-award compliance checks, agreements, disbursements, reporting, timelines, and partner capacity-building as necessary
      • Closely monitor all financial activities, and keep the PMU Project and Contract Manager advised of all situations which have the potential for a negative impact on internal controls or financial management performance
      • Prompt monitoring of exchange rate loss / gain and promptly advise PMU and Project and Contract Manager
    • Financial Control:
      • Ensure that donor compliance is adhered to by all consortium member partners; that all financial records and accounts are compiled in time, accurately, and in line with international accounting standards and donor regulations
      • Carry out a continuous review of existing systems, standards and procedures to maintain an adequate level of internal controls, in compliance with partner policies and procedures
      • Carry out regular checks for compliance with partners reporting to the Project Manager.
    • Financial Reporting:
      • Preparation of monthly/quarterly budgets versus actual reports for Project and Contract Manager and HoF&A PACJA to ensure budget utilization and take appropriate action on any significant variances
      • Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners as required
      • Where necessary train and develop the capacity of the partners’ finance teams to ensure that a good standard of financial management is maintained
      • Produce project-level finance reports for submission to the donor as per contractual obligations
      • Produce necessary financial documents and reports for submission to MoFA, oversee and coordinate the project audit process at global, national and Alliance level.
      • Undertake other related duties as may reasonably be assigned by the Project and Contract Manager and HoF&A

    REQUIRED COMPETENCIES

    1. An agile, strategic, and critical thinker, with the ability of setting process, performance, and outcome goals.
    2. Excellent communication skills in both verbal and written English, Ability to speak French will be an added advantage
    3. Ability to pay attention to details
    4. Proficiency in analysis and problem solving
    5. Good knowledge of financial controlling
    6. Generally Accepted Accounting Practices and Kenya Government Regulations and Processes Know-how to use budgetary tools
    7. Knowledge of financial management frameworks
    8. Understanding and/or knowledge of audit preparation
    9. Strong Project Management skills (planning, budget, steering, capitalization)

    QUALIFICATIONS AND EXPERIENCE

    • Bachelors’ degree in Economics or any other business-related subject, and a certified public Accountant (K) or equivalent
    • At least 5 years of work experience in a similar position preferably with an INGO ; proven experience in managing multi-country, consortiums projects, multi-million budgets and achieve financial, administrative excellence and full compliance.

    go to method of application »

    Advocacy Officer

    POSITION SUMMARY

    Employment:

    Full time

    Working hours:

    Monday to Friday reporting in the office from 8.30 a.m. to 5.00 P.M

    Supervisor:

    Project and Contract Manager

    Staff Responsibility:

    None

    Duration of Contract:

    Two years, renewable subject to satisfactory performance

    Duty station:

     PACJA Secretariat, Nairobi Kenya

    Grade and Salary level:

    Grade 4,Annual gross salary range of 48,000-66,000 USD

    The Advocacy Officer is in charge of contributing to the achievement of AACJ’s mission to promote climate justice regionally and globally by influencing policies, systems, structures, and practices of the Governments and actors through lobbying and advocacy.

    S/he will collaborate extensively with Advocacy Leads of the AACJ Consortium and with the colleagues in the 8 project countries to develop, organize and execute a wide range of activities to influence policy and practice according to the scope of the AACJ project, and specific results-oriented pathways. S/he will build the policy capacity of the implementing partners and advice on project implementation on matters on issues of policy and advocacy.

    B. DUTIES AND RESPONSIBILITIES

    • Coordinate the development of an advocacy and campaign strategy for the AACJ Project together with the advocacy staff of the (consortium) partners in the project
    • Work with consortium partners to develop and implement capacity strengthening trajectories around advocacy and influencing
    • Proactively work with advocacy staff of the (consortium) partners to identify potential ACJ advocacy agenda’s by identifying human rights protection and governance gaps relevant to AACJ strategic interests.
    • Work with advocacy staff across the consortium to ensure when relevant timely development of position papers, policy briefings, presentations, and other advocacy materials for the project.
    • Advice technical staff and other relevant stakeholders on meaningful engagement with key actors and institutions.
    • Provide guidance and thought leadership on all policy and advocacy and governance developments relevant to AACJ’s work
    • Act as focal person for information dissemination towards the donor in case of any arising issues in a timely and effective way regarding the violation of climate justice rights;
    • Perform any other duty as maybe assigned by the Project and Contract Manager

    C. REQUIRED COMPETENCIES

    1. An agile, strategic, and critical thinker, with the ability of setting process, performance, and outcome goals.
    2. Excellent communication skills both verbal and written English, ability to speak French and Portuguese will be an added advantage
    3. Ability to pay attention to details
    4. Excellent planning and organizational skills to manage own workload and co-ordinate the work of others.
    5. Excellent diplomatic and negotiation skills
    6. Ability to quickly understand and absorb new topics, issues, and disciplines and distill relevant advocacy strategies from them;
    7. Ability to deliver oral, catchy, and informative presentations to various audience;
    8. Ability to work autonomously and in a team setting.

    D. QUALIFICATIONS AND EXPERIENCE

    • A degree in international relations, communications, public relations, or a related field
    • At least several years’ experience in the climate change/Justice discourse Minimum 5 years’ experience in the implementation of advocacy projects.
    • At least 5 years of work experience in a similar position preferably with INGO
    • Demonstrable experience and achievements working in and advocating towards multi-stakeholder platforms and processes and working on advocacy within movements;
    • Track record in policy analysis, writing and editing articles, website content, reports, and press releases;
    • Experience working in an international environment;
    • Good understanding of political affairs and international institutions dynamics in Africa.
    • Excellent experience of working with governments, intergovernmental agencies, the private sector, CSOs
    • Good understanding of the policy process in international fora, i.e., UNFCCC, SBSTA, and others;
    • Experience in stakeholder mapping and strategizing according to policy objectives of different projects.

    go to method of application »

    Communications Officer

    A. POSITION DESCRIPTION

    Employment:

    Full time

    Working hours:

    Monday to Friday reporting in the office from 8.30 a.m. to 5.00 P.M

    Supervisor:

    Project and Contract Manager

    Staff Responsibility:

     None

    Duration of Contract:

     Two years, renewable subject to satisfactory performance

    Duty station:

     PACJA Secretariat, Nairobi Kenya

    Grade and Salary level:

    Grade 4, Annual gross salary range of 48,000-66,000 USD

    Communication for the Consortium is key in sharing best practices internally across the Project countries and externally with partners within and beyond the continent. To this effect, the Consortium strives to build staff and partners’ communication capacities to strengthen the impact of the AACJ Project. The Consortium incorporates a variety of approaches to its communication work and working with a variety of internal stakeholders (consortium members, country offices, local partners, movements) and external audiences on and off line.

    A key focus of the Consortium’s communication is targeted advocacy; in essence, the Consortium believes that advocacy means communicating to convince people to change. This means that advocacy must persuade people that there is a problem, it can be solved, and they, themselves, should take action in a big way to contribute to the solution.

    The Communications Officer will be responsible for fostering a robust internal and external communication strategy for AACJ Project’s. S/he will collaborate extensively with the PMU Staff, PACJA Communications Department, the Consortium Communications teams, Project staff in the Project countries, implementing partners and stakeholders within the continent and beyond.

    B. DUTIES AND RESPONSIBILITIES

    • Strategy: Foster a robust communication strategy for AACJ project impact and added value underpinning its advocacy work
      • Lead the development of AACJ project’s internal and external communication strategy and coordinate its implementation; story gathering to inform future communication directions in the project;
      • Contribute expertise in media and online engagement and public outreach to AACJ overall plan;
      • Stay abreast of developments of communications tools and methodologies and recommend how best the Consortium can improve internal and external communications;
      • Work closely with communication staff from the PACJA and Consortium members to effectively deliver the strategy
    • 2. Advocacy: Enhance the efficiency of people-centered advocacy campaigns and help increase public awareness of the issues and the mandate of the AACJ project
      • In collaboration with the PMU technical staff, ensure learnings and results of the project are communicated to relevant stakeholders
      • Together with consortium partners contribute to approaches and communication products that support to raise public awareness and positively influence public opinion around thematic issues the project is aiming to deliver;
      • Develop relevant and innovative communication streams, including podcasts and videos and online/social media approaches. in order to disseminate the results of the project.
      • Coordinate public and targeted outreach and profiling of the project at local, national, continental and global events, including workshops, rallies, conferences, e-forums.
      • Respond, to public inquiries about the AACJ Consortium and Project, received by phone, twitter/social media, email, or letter.
    • 3. Media Visibility: Get AACJ Project messages across on media such as newspapers, magazines, radio or television, and social media
      • Develop a communications and media strategy for the Consortium, including on online and offline media and story gathering
      • Ensure that AACJ responds to all media inquiries in a timely and accurate fashion
      • Ensure that journalists are briefed as required and draft reactive statements and letters to editors
      • Organize press conferences as required & ensure training to key stakeholders in the AACJ-consortium as official spokes persons.
      • Produce media briefings for press conferences and events as required
      • Coordinate the arrangement of media interviews for AACJ Project staff, Alliance members and draft briefings for them when appropriate
      • Ensure that all AACJ Project media coverage is recorded for dissemination and archived
      • Offer periodic training to the PMU and Consortium members in media skills and in dealing with the press more generally.
    • Capacity building of AACJ staff within the PMU and across the Project countries in communication skills and practices
      • Together with the Consortium partners develop training packages for the PMU technical staff, Alliance members, the country project staff and the implementing partners.
      • Train PMU technical staff, the country project staff and other stakeholders on emerging issues in communications and how to harness opportunities in areas such as, digital media, social media, online campaigning, etc.
      • Train PMU technical staff. the country project staff and other stakeholders on branding and use of visual communication;
      • Train Project staff on strong presentation skills, i.e., creating professional and short PowerPoint etc.

     C. REQUIRED COMPETENCIES

    1. Excellent proven written and oral communications skills (both English and French and preferably Portuguese), with the ability to adapt style to suit different audiences and communicate complex and nuanced issues to the media;
    2. A creative and innovative approach to communications and branding, online and offline
    3. Up-to-date on new opportunities for the climate change sector presented by blogging and social media;
    4. Excellent collaboration, teamwork, and interpersonal skills
    5. Creativity, innovation, and ability to take initiative
    6. Ability to work well in a multicultural environment across different geographical locations;
    7.  Ability to handle change and unpredictability
    8. Ability to deliver under pressure and to multi-task
    9. Ability to conceptualize and present ideas in a clear and convincing manner
    10. Good understanding of and willingness to learn more about development and climate change injustices in Africa and trends in public and private sectors

    D. QUALIFICATIONS AND EXPERIENCE

    • Master’s degree in Communications, Journalism, Public Relations, and International Relations or a relevant field.
    • At least 5 years’ relevant experience in communications (preferably in the climate change sector)
    • Fluent in written and spoken English and French (Portuguese will be an added value).
    • Fully conversant with ICT and office applications; experience of web content management systems

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    Communications & Knowledge Management Manager

    Working hours:

    Monday to Friday reporting in the office from 8.30 a.m. to 5.00 p.m

    Supervisor:

    Head of Programmes

    Repotees

    ICT Officer, Communications and Media officer, Online Communications Officer,

    Young Digital Activists (YDAs), Communications Interns and also oversees Graphic designs

     Duration of Contract

     One year renewable subject to performance

    Duty station:

     PACJA Secretariat 

    Grade and Salary level

    Grade 5, Annual gross salary range of 54,000-78,000 USD

    PACJA employs four main approaches to advocacy: empowerment, policy influencing; campaigning; and convening for change. Advocacy is, in essence, about communicating to convince people to change, and communications tools are an essential aspect of this. Just as important as our policy positions are the ways in which we communicate them. Concise and coherent messaging of our positions will lead to more effective communications and a more receptive audience.

    B.KEY RESPONSIBITIES

    Within the broad parameters set in PACJA’s Strategic Plan 2021 -2025 and PACJA’s Advocacy strategy:

    • Strategy: Foster a robust communication strategy for PACJA’s impact and added value underpinning its advocacy work and supporting fundraising.
      • Lead the development of PACJA’s communication strategy and coordinate its implementation
      • Ensure necessary monitoring and evaluation of activities to inform future communication directions
      • Contribute expertise in media and online engagement and public outreach to PACJA’s overall strategic planning.
      • Stay abreast of developments of communications tools and methodologies and recommend PACJA on how best we can improve our internal and external communications.
    • Advocacy: Enhance the efficiency of PACJA’s people-centered advocacy campaigns and help increase public awareness of the issues we are working on
      • In collaboration with PACJA’s Thematic Leads and the National Platforms, contribute to raise public awareness and positively influence public opinion around thematic issues that PACJA is working on
      • Develop new and creative communication streams, including podcasts and videos
      • Coordinate public and targeted outreach and profiling of PACJA at events, including workshops, conferences, forums.
      • Coordinate the effective and successful implementation of PACJA’s digital strategy
      • Respond, or ensure that the communication team responds to public inquiries about PACJA issues received by phone, email, or letter.
    • 3.Profiling and Branding: Build consistent and powerful branding at local, national, regional, Pan African, and international levels and increase PACJA brand awareness
      • Ensure that the PACJA website is updated and steadily improved by posting articles, blogs, videos, and other educational content and by overseeing all website copy to ensure quality
      • Ensure that the website audit is implemented within the given timeframe.
      • Review and update PACJA branding guidelines, and ensure its dissemination and application across the network
      • Provide technical backstopping and support to improve National Platforms programs’ branding and profiling
      • Ensure that all PACJA output, including articles, briefing papers, and key communication material, is in PACJA’s in-house style
      • Identify opportunities for profiling PACJA in Africa and beyond as required.
    • Media: Get our messages across on media such as newspapers, magazines, radio or television, and new social media
      • Build relationships and contacts with relevant print, broadcast, and online journalists in Africa and beyond when relevant for PACJA’s work.
      • Review PACJA’s work and research regularly to identify possible stories, undertake proactive media engagement, and coordinate writing press releases and pitching feature articles.
      • Ensure that PACJA responds to all media inquiries in a timely and accurate fashion
      • Ensure that journalists are briefed as required and draft reactive statements and letters to editors
      • e) Organize press conferences as required
      • Produce media briefings for press conferences and events as required
      • Coordinate the arrangement of media interviews for PACJA staff and draft briefings for them when appropriate
      • Ensure that all PACJA media coverage is recorded for dissemination and archive
      • Offer periodic training to staff at PACJA in media skills and dealing with the press more generally.
    • Supporting fundraising
      • Ensure that PACJA’s best practices are communicated in a way that foster visibility and ultimately contribute to fundraising for the organization
      • Develop PACJA promotional material, leaflets, and portfolio documents
      • Gi technical advice and input for incorporating visibility and communications in funding proposals and reports where appropriate
      • Ensure that PACJA’s database is up to date and effectively used for communication and fundraising purposes.
    • Team management and coordination
      • Train, motivate and manage the Communication and Media Officer and the Online Communications Officer to assist in carrying out the above responsibilities.
      • Manage and supervise the work of communication interns as required
      • Coordinate the support offered by the Communications Team to PACJA’s National Platforms and thematic programs
      • Manage and support the Young Digital Activists in their campaigns at the National Platforms
      • Contribute to a culture of information sharing and organizational learning in communication;
      • Develop and administer the necessary administrative systems for tracking all PACJA’s interactions with the press and members of the public
      • Coordinate quality translation (English to French) in the organization
      • Because of the dynamic environment, there might be a need to take on any emerging tasks in agreement with the supervisor. PACJA’s work in relation to communication keeps evolving.
    • Capacity building of PACJA staff across the network in communication skills and practices
      • Develop training packages for PACJA staff at the Secretariat and the National Platforms level
      • Train staff and other stakeholders on emerging issues in communications and how to harness opportunities in the area i.e., digital media, social media etc.
      • Train staff and other stakeholders on branding and use of visual communication
      • Train staff on strong presentation skills, i.e., creating professional and short power points

    C.REQUIRED QUALIFICATIONS

    • Master’s degree in Communications, Journalism, Public Relations, and International Relations or a similar field.
    • At least 5 years’ relevant experience in communications (preferably in the climate change sector)
    • Fluent in written and spoken English and French is an added value.
    • Fully conversant with ICT and office applications; experience of web content management systems

    D. RELEVANT KNOWLEDGE AND SKILLS

    • Excellent written and oral communications skills (English and French), with the ability to adapt style to suit different audiences and communicate complex and nuanced issues to the media.
    • A creative and innovative approach to communications and branding.
    • Up to date on new opportunities for the climate change sector presented by blogging and social media
    • Excellent collaboration, teamwork, and interpersonal skills
    • Creativity, innovation, and ability to take initiative
    • Ability to work well in a multicultural environment across different geographical locations
    • Ability to handle change and unpredictability
    • Ability to deliver under pressure and to multi-task
    • Attention to detail
    • Ability to conceptualize and present ideas in a clear and convincing manner
    • Good analytical and strategic skills
    • Good understanding of and willingness to learn more about development and climate change injustices in Africa and trends in public and private sectors

    go to method of application »

    Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator

    POSITION DESCRIPTION

    Employment:

    Full time

    Working hours:

    Monday to Friday reporting in the office from 8.30 a.m. to 5.00 P.M

    Supervisor:

    Project and Contract Manager

    Staff Responsibility:

    None

    Duration of Contract:

    Two years, renewable subject to satisfactory performance

    Duty station:

     PACJA Secretariat, Nairobi Kenya

    Grade and Salary level:

    Grade 4, Annual gross salary range of 48,000-66,000 USD

    B. DUTIES AND RESPONSIBILITIES

    1. Design and Coordinate:
      1. MEAL plans, database, and formats, as well as feedback and accountability mechanism.
      2. The collection of monitoring data (using the formats and tools), and data analysis.
      3. Data quality assessment and reflection on the collected data
      4. Documentation of the reflections in audience specific (i.e., internal, and external reports briefings summaries, stories of change, papers, presentations, etc.)
      5. The development and implementation of MEAL methodologies in line with the project and coordinate support and training together with the consortium partners of the implementing partners to implement MEAL methodologies and tools.
      6. The development of robust monitoring plans for quantitative and qualitative reporting on project performance indicators by consortium and country leads
      7. The adaptation of a high-quality database for the project in line with Donor standards (IATI compliant)
      8. The development of work plans, sub agreements, budgets, pipelines, technical reports, and deliverables.
      9. Routinely monitoring of project performance against targets and preparing of periodic reports on MEAL activities of the project
      10. The elaboration of ToRs for the annual reviews and the development of the mid and end term evaluation on behalf of the consortium
      11. The use of lessons learnt from monitoring data (and from the MTR for the adaptative program management)
      12. The application of practical feminist principles in the monitoring evaluation and accountability and learning (MEAL) practice across the AACJ project
      13. The downward accountability to target groups and beneficiaries by sharing the learnings with them at regular intervals
      14. Development and implementation of a learning agenda relevant for the project and ensuring learnings are disseminated via tools such as shared digital platforms and webinars.
    2. Accountability
      1. Support staff to engage in quality monitoring and evaluating project performance and to incorporate participatory methods into MEAL systems in the project;
      2. Orient project staff and partners on the basic principles and practices of project accountability, monitoring and evaluation practices related to influencing strategies.
      3. Support the development and implementation of feedback and response channels to reflect the preferences of especially community members and beneficiaries, but also other audiences of the project (alliances, movements, governments, private sector)
      4. Ensure that beneficiary and stakeholder feedback is e adequately documented, addressed, analyzed, and utilized by project teams.
      5. Ensure that consortium MEAL and project teams regularly review and adjust MEAL plans and tools accordingly in light of changes and needs in the field context based on monitoring data and reflection sessions. Have experience in offline and online MEAL approaches.
      6. Support learning-to-action events and reflection sessions to systematically analyze data for programmatic use, and to document and incorporate lessons learned into project design and implementation.
      7. Support the PMU technical staff in key activities including development of a learning agenda, organizing regular learning events, supporting operation research, and organizing reflection sessions, documentation, and communication of learning initiatives.
      8. Functions as key contact person or the donor regarding MEAL aspects of the project
    3. 3. Capacity Building of AACJ Implementing partners
      1. To provide technical assistance to support partners to improve monitoring, evaluation, accountability, and learning systems and processes; in particular in the collection of quantitative & qualitative information from various sources related to influencing strategies
      2. To provide technical assistance to support partners in data management;
      3. To coach and mentor and/or provide technical assistance for capacity building of partner organisations in monthly reporting and related qualitative and quantitative collection of information and data
      4. Participate in/provide training to partner organizations on, data quality, gender integration in M&E, accountability, etc. together with other project technical teams
    4. Analysis and Presentation of MEAL Data
      1. To ensure collation, analysis, and presentation of MEAL information from partners is well captured in the MEAL system;
      2. To verify MEAL data received from partners and project staff and investigate inconsistencies;
      3. To compile project monitoring data into overall reports reflecting activities, outputs and outcomes to guide management decision making, provide accountability to stakeholders, share learning and demonstrate impact;
      4. To coordinate and support project learning events;
      5. Assist the Project and Contract Manager in organizing M&E reports and knowledge products related to the AACJ project activities fitted to donors and related to the main pathways of the projects on movements building, creating new narratives, practical experiences in community resilience and influencing approaches and results

    C. REQUIRED COMPETENCIES

    • An agile, strategic, and critical thinker, with the ability of setting process, ensure quality of performance, and outcome goals.
    • Excellent presentation, facilitation, mentoring, and training skills
    • Excellent Knowledge and experience in establishing and maintaining effective monitoring and evaluation systems for development projects; and especially related to influencing, movement building, public awareness and campaigning.
    • Excellent presentation, facilitation, mentoring, and training skills;
    • Good organizational skills including accuracy, consistency, and attention to detail
    • Ability to show perseverance, tenacity, and the ability to work autonomously and under pressure
    • A strong focus on results – sets goals, plans and prioritizes effectively, monitors quality and progress of work against plans, establishes a high level of performance, demonstrates the ability to be self-driven;
    • Good written and verbal communication skills in English and French will be an added advantage;
    • Good organizational skills including accuracy, consistency, attention to detail, and self-awareness;

    D. QUALIFICATIONS AND EXPERIENCE

    • Bachelor’s degree required, Master’s degree in statistics, actuarial Science, demographics, or international development preferred
    • At least 5 years of work experience in a similar position preferably with INGO
    • Excellent Knowledge and experience in establishing and maintaining effective monitoring and evaluation systems for development projects, and especially MEAL for influencing and campaigning
    • Experience in using MEAL systems
    • Experience in gathering, analyzing, and presenting quantitative and qualitative data
    • Proven experience and ability to work effectively with others – strong interpersonal capacity-building skills

    go to method of application »

    Climate Justice & Resilience Facility for Africa Coordinator

    A. POSITION DESCRIPTION

    Employment:

    Full time

    Working hours:

    Monday to Friday reporting in the office from 8.30 a.m. to 5.00 p.m.

    Supervisor:

    Head of Programmes

    Repotees

    None

    Duration of Contract

     Two years, renewable subject to satisfactory performance

    Duty station:

     PACJA Continental Secretariat, Nairobi Kenya

    Grade and Salary level

    Grade 4, Annual gross salary range of 42,000-66,000 USD

    B. DUTIES AND RESPONSIBILITIES

     

    • Development of a robust strategy for the CJRFA
      • Development of the CJFA Strategy and coordinate its implementation
      • Work closely with the MERL leads of both the core programme management unit (PMU) and the consortium Partners to ensure proper monitoring of activities funded through the Facility
      • Stay abreast regarding new tools, approaches and methodologies on small grants facilities and recommend to PACJA and the Consortium Partners the best ways to grow the Facility
      • Popularize the role and achievements and lessons learnt from the Facility through various platforms, including, but not limited to, media, conferences and forums at national, regional and global levels
    • Small Grants management
      • Facilitate the establishment of a CJRFA Steering Committee to provide technical support and enhance transparency of the Facility
      • Under the guidance of the CJRFA Steering Committee, develop Recipients’ application, monitoring and reporting frameworks, criteria and guidelines.
      • Develop a portal for the announcements for the call for proposals for accessing small grants from the Facility
      • Ensure efficient communication channels with credible local stakeholders.
      • Facilitate and manage community engagement processes in relation to the calls for small grant project concepts (i.e., briefing sessions)
      • Together with the Steering Committee review and screen project concepts against a set of criteria
      • Monitor the implementation of the small grants’ projects activities
      • Provide timely quarterly progress activity reports (narrative and financial) to the AACJ PMU’s as per the donor requirements
      • Conduct capacity building sessions with prospective Small Grant Recipients to improve their proposal writing skills, reporting and gender mainstreaming of small grants projects
    • Learning and linking for sustainability
      • Map out the landscape and explore whether such initiatives exist for possible synergy and best-practice experience-sharing and learning
      • Support processes to communicate and share insights from the Facility at national, regional and international community.
      • Advise on the most practical and innovative methods to grow and sustain the Facility beyond the AACJ Project
      • In collaboration with the MERL leads of the PMU and consortium members, coordinate the small grants projects mid-term and end review processes
      • Document and disseminate the impact and success stories of the Facility within and beyond the project countries.
    • Fundraising for the Facility (growing the facility)
      • Grow, sustain and scale-up the Facility through fundraising from public funders, philanthropists and local and international corporates
      • Respond to calls for proposals for funding to replenish the Facility
      • Develop a face-to-face fundraising strategy for non-solicited funding to sustain the facility.

    C. REQUIRED COMPETENCIES

    • An agile and strategic and critical thinker, with the ability of setting process, performance, and outcome goals.
    • Excellent communication skills both verbal and written English, knowledge of French will be an added advantage
    • Innovative and tech-savvy knowhow to support projects from the start to the end with the use of technology
    • Strong in building teams
    • Ability to embrace diversity
    • Good negotiations and diplomatic skills
    • Works well autonomously and in a team

    D. QUALIFICATIONS AND EXPERIENCE

    • Academic education in the areas of economics, Business Finance, or any other relevant field
    •  At least 5 years of work experience in sub-grant management, especially in intermediary organisations and sub-granting to quasi-formal groups and communities
    • At least 5 years of work experience of working with consortia and especially in a diverse work environment
    • Ability to support consortium to reach out and build relations with stakeholders at the local, national, continental, and global levels

    go to method of application »

    Project And Contract Manager

    Working hours:

    Monday to Friday reporting in the office from 8.30 a.m. to 5.00 p.m.

    Supervisor:

    Head of Programs, PACJA

    Staff Responsibility:

    Core Project Management Unit staff

    Duration of Contract:

     Two years, renewable subject to satisfactory performance

    Duty station:

     PACJA Continental Secretariat, Nairobi Kenya

    Grade and Salary level:

    Grade 5, Annual gross salary range 66,000-96,000 USD

    The incumbent will primarily play a pivotal role in the successful delivery and implementation of the AACJ Project. The Position aims to provide expertise and experience in key areas relevant to the project management mandate. S/he will provide a leading and mentoring role to the core PMU team. The role includes leading on Project management and strategic plan delivery through quality control, timescale planning, process management, and containing and managing risks, whilst overseeing the project implementation in country and liaising with Consortium project staff in country and on regional and global level.

    DUTIES AND RESPONSIBILITIES

    • Planning and Coordination of the Project management Unit (PMU)
      • Ensure the realization of agreed project outcomes by monitoring progress and quality of the project, identifying problems and risks, opportunities and exceptions and solving problems and finding solutions. The role is accountable for the budget.
      • Prepare and monitor partner agreements, construct a coherent and realistic annual plan and accompanying overall budget based on multiple inputs from local partners, country offices and Consortium members. Support and set-up strategic planning exercises and timely reflection process.
      • Prepare progress reports (Progress and effectiveness (outputs and progress on the result areas); including analysis on Efficiency and cost-effectiveness; Sustainability; Risk management; Learning; Project revisions) and support the Senior Financial Officer in finalizing overall project finance reports and analysis/narrative budgets, and facilitation of Annual financial external audit and related management response.
      • Monitor project risk and establish (financial) mitigation measures, ensure compliance to the key requirements of the back Donor.
      • Provide leadership to the PMU by organizing and motivating the project team, consisting of 6 colleagues.
      • Ensure management information and data flows across the Project Governance Group (PGG), Consortium members, implementing partners, stakeholders and allies.
      • Coordinate and facilitate the key meetings of the Project stakeholders (PGG meetings, technical committees, project advisory committee)
      • Ensure partners in the Project are supported and strengthened at all levels to allow for quality implementation.
      • Communicate/Link the Project to Dutch MoFA and maintain open relationships.
    • Strategy and Policy Development
      • Provide technical expertise to the lobby & advocacy officer, and thus oversee the process of shaping and guiding the Consortium and its members on building a strong and inclusive African movement to advance climate justice as a long-term strategic objective of the AACJ Project
      • Ensure building and maintaining exceptional relationships with policymakers (African Group of Negotiators, ClimDev Africa Initiative, AMCEN & Governments, etc), counterpart coalitions in both North and South, advocates in support of the climate justice efforts.
      • Maintain an overview of climate justice-related developments affecting Africa, monitoring trends and policy changes in the 8 African countries as key input into the Project strategic direction;
      • Contribute to the development of project and contract management related operational guidelines for delivering climate justice programming with a rights-based and do no harm approach; ensuring administrative excellence and full compliance to Donor requirements.
      • Represent, where realistically possible, the Consortium in technical communities of practice, and with external partners. This will include building relationships and networks with Governments, UN/AU agencies, the private sector, and civil society organizations working on climate change; and be able to fund-raise for additional projects of the AACJ Consortium.
      • Develop partnerships with relevant national, regional, and global institutions, organizations related to the pathways of the AACJ Project and inspire them to foster partnership with the climate justice movement and increase the collective impact via the AACJ Consortium and its Projects.
    • Evidence and Learning
      • Coordinate and oversee the quality of, and timely generation of learning via the MEAL Coordinator, on the dynamics/complexities of climate justice programming in the regions covered and how they impact governments, private sector, and the communities and vulnerable individuals;
      • Strengthen coordination (including information/experience sharing) between all consortium members – country offices, and the PMU related to a jointly formulated learning agenda;
      • Support the generation and dissemination of evidence and learning at the country, regional and global level to feed into publications, policy papers, research reports, and external events (e.g., conferences).
    • 4. Support to Programme Design and Implementation
      • Engage and enable relevant stakeholders in the AACJ Project on all project management and administrative aspects, guaranteeing operational efficiency and full compliance.
      • Plan, oversee and ensure timely implementation of activities; ensure all stakeholders are well and timely informed about the project planning, monitoring, administrative and reporting requirements.
      • Provide technical expertise to support the development of pathway-based programming, ensuring that robust situational analyses inform its development further;
      • Ensure interventions are evidence-based, meet quality standards (including on gender, feminist principles, participation, and social accountability), and are consistent with established best practices and international and national standards, policies, and strategies;
      • Ensure that the project components include monitoring and evaluation systems that are robust, adequately resourced, and capable of generating cutting-edge evidence;
      • Assess, and where possible, ensure that operational research is factored into the design to ensure high-quality and relevant data is generated for project is implemented;
      • Support and guide building strategic partnerships in-country, regionally and globally, to promote quality programming, innovative approaches, evidence generation, and sustainable impact at scale.
    • Staff Management
      • Oversee the Project staff and ensure that key performance indicators are met
      • Motivate the project team through thought leadership
      • Support, coach and mentor professionals in finance, MEAL, communication, project administration, knowledge and lobby, advocacy
      • Approve staff monthly timesheets
      • Conduct annual staff appraisal
      • Ensure staff at the PMU are working effectively with staff from the various Consortium partners.

    C. REQUIRED COMPETENCIES

    • An agile and strategic and critical thinker, with the ability of setting processes, performance, and outcome goals.
    • Strong programme development skills and experience of effective implementation across a diverse range of countries
    • Excellent communication skills both verbal and written, ability to speak French will be an added advantage
    • Innovative and tech-savvy, knowledge of projects support from the start to the end with the use of technology
    • Accuracy, strong planning, monitoring, and reporting skills in the English language, French and Portuguese language skills are an advantage.
    • Strong inter-personal skills, and ability in building teams
    • Ability to embrace diversit.
    • Good negotiation and diplomatic skills.
    • Works well autonomously and in a team.

     D. QUALIFICATIONS AND EXPERIENCE

    • Academic education in the area of Environmental Law, Environmental Sciences, Public Policy, Project management or any other relevant field.
    • At least 10 years of work experience in complex multi-million Euro/Dollar project management, covering multiple countries, alliances and substantive budgets, with experience in a diverse working and systems environment in Africa and beyond.
    • Experience in the climate change/Justice discourse is an asset.
    • Knowledge of working in consortia, and with local partners and movements.
    • Experience and understanding of movement building, advocacy and campaigning programmes.
    • Ability to support consortium to reach out and build relations with stakeholders at the local, national, continental and global levels.
    • Scale?
    • Fluent in English, both written and spoken, French and/or Portuguese proficiency is considered an asset.

    Method of Application

    If you meet the requirements, kindly submit your applications to;

    Human Resources and Partnership Manager
    Email: [email protected] copy to [email protected]
    by 27th May, 2021.

    Citizens from all African countries are eligible to apply. Only shortlisted candidates will be contacted.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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