Senior Finance HR and Admin Officer at Kobby Technologies Limited

Primary Responsibilities

Financial Reporting & General Ledger Management

• Prepare accurate and timely monthly, quarterly, and annual financial statements and management accounts in line with IFRS standards.
• Oversee general ledger integrity, review journal entries, and ensure all accounting records are complete, accurate, and audit ready.
• Manage month-end and year-end closure processes, including accruals, prepayments, deferred income, and revenue recognition.
• Conduct monthly bank, M-Pesa, petty cash, customer, and supplier reconciliations and resolve reconciling items within defined timelines.
• Prepare variance analysis reports and management dashboards to support leadership decision-making.
• Maintain and optimize ERP system (Microsoft Dynamics NAV) workflows to enhance reporting accuracy and reduce manual processing.

Budgeting, Cash Flow & Project Financial Management

• Lead the annual budgeting process; monitor departmental and project budgets against actual expenditure and provide variance commentary.
• Prepare weekly cash flow forecasts and daily cash position reports to support liquidity planning and payment scheduling.
• Maintain AR/AP project and contract tracking tools enabling real-time visibility of outstanding balances, milestone billing, and payment timelines across active client contracts and vendor agreements.
• Monitor DSO, manage collections follow-up, and reduce aging receivables through structured AR monitoring.
• Participate in cross-functional financial check-ins with project managers to align budget allocations, cost controls, and milestone billing.

Taxation & Statutory Compliance

• Prepare and file all statutory returns on time: VAT, PAYE, NSSF, SHIF (formerly NHIF), WHT, Housing Levy, NITA, and HELB loan deductions in line with KRA and relevant regulatory timelines.
• Maintain a structured compliance calendar ensuring zero statutory penalties across all tax and labour obligations.
• Prepare and reconcile the VAT compliance file, cross-referencing system VAT output with KRA iTax auto-populated data and uploading final CSV templates via iTax.
• Support corporate income tax processes by preparing working papers, trial balance extracts, and reconciled schedules for external tax consultants.
• Coordinate KRA audits and other regulatory engagements, maintaining full documentation trails and resolving audit queries within agreed timelines.

Audit Coordination & Internal Controls

• Coordinate internal and external audit processes by maintaining reconciled schedules, complete supporting documentation, and timely responses to audit queries.
• Design, document, and implement finance and administration SOPs that strengthen internal controls, improve process consistency, and ensure audit readiness year-round.
• Monitor financial risks and propose mitigation strategies; ensure compliance with company financial policies.
• Supervise and mentor junior finance staff, reviewing accounting entries and guiding adherence to financial procedures.

Human Resources Administration

• Process end-to-end monthly payroll for all employees, ensuring accurate computation of salaries, allowances, and statutory deductions in compliance with Kenyan labour regulations.
• Maintain accurate and confidential employee records including contracts, leave trackers, salary advances, and personnel documentation.
• Support recruitment administration including interview coordination, onboarding documentation, and contract preparation.
• Manage onboarding and offboarding processes, including staff clearance procedures and final dues reconciliation.
• Track leave balances, staff advances, and employee accounts through ERP workflows.

Administration & Procurement

• Maintain contracts register for client contracts and vendor agreements, monitoring expiry dates and renewal timelines.
• Verify procurement documentation (LPOs, invoices, delivery notes), prepare payment vouchers, and ensure proper authorization before disbursement.
• Coordinate vendor communication, manage office supplies, maintenance schedules, and administrative logistics for training, workshops, and staff travel.
• Maintain the fixed assets register and support periodic asset verification.
• Liaise with banks, auditors, tax consultants, and regulatory bodies on financial reporting, compliance matters, and audit requirements.

Required Skills / Experience

• Bachelor’s degree in commerce (Finance), Accounting, Business Administration, or a related field.
• Certified Public Accountant Qualification
• Minimum 3–5 years of progressive experience in finance and administration
• Demonstrated experience managing end-to-end finance functions including financial reporting, general ledger management, payroll, and statutory compliance.
• Proven track record in designing and implementing finance SOPs, internal controls, and compliance frameworks.
• Experience coordinating internal, external, and KRA audits.
• Proficiency in Microsoft Dynamics NAV an added advantage.
• Exceptional attention to detail with a strong commitment to accuracy, integrity, and completeness in all financial records and reports.
• Excellent written and verbal communication skills in both English and Kiswahili, with the ability to present financial information clearly to non-finance stakeholders. Able to work effectively under minimal supervision, demonstrating strong self-management, initiative, and ownership of deliverables.
• Strong stakeholder management skills with the ability to liaise professionally with management, auditors, regulatory bodies, clients, and vendors.
• Highly organized with the ability to manage multiple priorities, meet strict deadlines, and maintain high standards under pressure.
• Collaborative team player who can also lead and mentor junior staff, fostering a culture of accountability and continuous improvement.
• Adaptable and solutions-oriented, with a track record of identifying process gaps and implementing practical improvements.
• High level of professional integrity and confidentiality in handling sensitive financial and HR information