Senior Finance Manager at International Rescue Committee

Job Description

• The Senior Financial Manager has overall responsibility for the finance and financial grant management functions of the TeachWell project. The Senior Finance Manager accurately controls and manages the implementation of accounting systems for the project and collects and processes IRC’s financial data to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information.

Key Responsibilities

• Act as main finance function within the Teachwell Consortium
• Is the principal liaison with IRC NY on all finance, accounting, grant budget management, and cash management matters related to the Teachwell project.
• Work with program staff to prepare grant budgets, support budget realignments, develop spending plans and review expenditures.
• Attending all Project cycle management meetings related to Teachwell, representing finance.
• Prepare donor financial reports as per the donor agreement and ensure donor regulations are adhered to for all aspects of the project’s operations.
• Participate in Nairobi BvAs review meeting; provide feedback on all finance related action points and closely monitor the Teachwell grant to ensure spending is on track.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Ensure that BvAs are provided to relevant parties on time and accurately by the 15th of every month.
• Be a focal person for all grant reporting, spending plans etc. in the project.
• Submit accurate and timely donors’ report to relevant staff.

Financial reporting, Internal Controls and Audit management

• Ensures that all policies and procedures are following IRC and funding source policies, procedures, and requirements.
• As required establishes finance and supporting function policies, systems, and procedures, and directs or performs their development, documentation, and implementation. 
• Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered and which obligate IRC to future spending.
• Supervises the collection of contractual and other receivables.
• Develops schedules and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses.
• Facilitates and co-ordinates external, internal, donor or government audits for the project.
• Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.
• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.

Subgrants

• Provide training on financial matters to TeachWell partners, as identified in the Partnership Capacity Assessment.
• Assist the Partnership and Grants Manager with the review of sub-grantees’ financial reports.
• Track partners’ spending and provide advice to the Deputy Project Director and the project SMT as needed.
• With the Grants and Partnership Manager, review partner financial reports (and narrative reports for consistency) and supporting documents to ensure compliance with the partnership agreement, donor regulations and IRC policy, and provide feedback to the partner as appropriate.
• Lead timely and effective finance review and reflection (monitoring), identifying appropriate follow up actions, and providing completed reports to Partnership Lead.
• Assist in the close-out of partnership agreements, including in relation to financial verification and asset confirmation.
• Assist the Crisis Modifier (CM) Senior Manager in developing financial sub-granting procedures that are in line with IRC policies and regulations.

Other

• Any other duty as assigned by the supervisors.

Qualifications

• A bachelor’s degree in accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
• A master’s degree with a Finance concentration will be an added advantage.
• Not less than 3 years at a senior level within the Finance Department of an international organization. Experience in the humanitarian sector will be an added advantage.
• Current or previous experience within IRC in a similar role is an asset.
• Extensive experience in working with computerized accounting systems, standard spreadsheet, and database programs.

Required Experience & Competencies:

• Excellent written and spoken English.
• Proactive and self-starter
• Able to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
• Able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements.
• Ability to carry out responsibilities independently with minimal technical support from within the program organization.
• Good communicator who can function in an organizational environment involving a diversity of cultures, languages-
• Committed to staff training and development.