Senior Finance Officer at LVCT Health

Ref: SFO/LVCT/08/2022

Specific Responsibilities:

Finance

• Prepare and submit approved monthly cash flow projections to the HQ by the 5th of every month in a bid to ensure availability of adequate cash to meet the programmed obligations and commitments.
• Take lead in compiling the monthly accruals for commitments at the end of each month for inclusion in the financial report including informing correct financial status of the Project.
• This should be in relation to all unpaid obligations at the month end ensuring that all amounts are captured accurately, traceable to the source documents and coded correctly.
• Prepare monthly management financial reports for review by the FAM
• Prepare various donor financial reports in accordance with the prescribed formats and reporting requirements

Accounting function

• Provide support in the finance and accounting functions of the office that includes review of advance and payment requests, ensuring accuracy, proper coding, completeness, budget availability, adequacy of supporting documents and adherence to the organizational and donor policies and procedures.
• Monitor and ensure that the General Ledger is updated on a continuous daily basis through daily posting of transactions.
• Reviews postings to the General ledger on a continuous basis and guides the Finance team on required adjustments and ensures arising adjustments are made on a timely basis.
• Prepare adjusting journals for month-end accruals for approval and posting to the Accounting system.
• Ensure that any arising reversals for prior periods are posted accurately and any arising exchange variances are resolved without delay.
• Take leadership in compilation of the monthly financial report ensuring accuracy and timely submission to FAM by 10th day of each month.
• Support the month-end project financial reporting process to ensure that the required monthly report package is accurate, complete, reviewed and approved
• Ensures that accounting software is closed on a timely basis immediately after the monthly financial report is reviewed and approved by FAM in order to avoid further entries into the system.
• Support the project team on budget monitoring through established mechanisms and updates the management team on most up to date and accurate budget verses expenditure status.
• Compilation of monthly detailed Budget-Variance-Analysis reports for the project for distribution to the various Project units by the 30th of each month.
• Provide support to program teams to build their capacity in the financial management of their activities and to ensure that they are equipped with the information and skills that allow them to interpret activity budgets, prepare accurate projections, and ensure that they remain current of all activity expenditures.
• Assist project team to link/synchronize periodic projections to budgets including financial and programmatic progress of their respective program areas.
• Provide any other required roles as need arises.
• Jointly with the immediate Supervisor, participate in own annual performance appraisal, identify own learning needs and personal career growth.

Education/ Experience Requirements:

• Minimum of a bachelor’s degree in accounting, finance, or business administration and holder of CPA 111.
• Minimum of 6 years’ experience in a busy accounting department in donor-funded organizations. Experience interpreting and applying USG rules and regulations.
• Proficiency in Microsoft Navision
• Good interpersonal and capacity-building skills. High integrity
• Ability to work with minimal supervision.
• Excellent oral and written communication skills.
• Ability to work under tight deadlines and to multi-task. Ability to work under pressure.
• Ability to mentor and coach colleagues lacking financial education/training. Proficiency in using Accounting software and Excel