Jobs at LVCT Health

Ref: HRO/LVCT/08/2022

Job Purpose

The HR & Admin Officer will be responsible for providing support to the HR & Admin Manager in the various human resource functions, which include recruitment, staffing, training and development, performance management and employee counseling.

Key Roles & Responsibilities

• Assisting the HR Manager in design, development and delivery of strategic and operational HR services in the organization
• Assisting in staff recruitment by reviewing job descriptions, drafting advertisements, shortlisting, preparing documentation for interviews, conducting interviews, candidate’s placement and orientation
• Implementing HR policies, practices and procedures while ensuring compliance with legal and regulatory requirements
• Building capacity of the coordination team to understand and implement HR policies, guidelines and practices
• Carrying out staffing audits, identifying staffing gaps, recruitment, selection and placement of staff
• Working with program managers to address HR, administrative and staffing needs for various projects
• Preparing institutional quarterly HR newsletters
• Performing administrative roles in management of the organization’s medical insurance and pension scheme while ensuring correct and up to date information is availed to staff
• Maintaining up to date and accurate staff and institutional records in the HRMS software and manual filling system
• Maintaining an up to date database of all full time, contract and short term staff
• Handling employee relations issues, dealing with grievances and implementing agreed on disciplinary procedures
• Support HR Manager in review of performance management guidelines, HR policies and other institutional staff guidelines
• Retaining up to date records of institutional assets and managing their issuance and insurance
• HRMS administration and staff training on usage of self-care modules
• Conducting staff exit interviews and facilitating effective staff clearance, documentation and release from the organization
• Handling staff welfare matters
• Preparing and presenting regular HR & Administrative reports

Requirements

• Bachelor’s degree in health Business Management/ Social Sciences or a related field Higher diploma in Human Resource Management
• Good understanding and practical knowledge of Kenyan labour laws and Statutory returns Minimum 3 years work experience in a busy HR office preferably in an NGO
• Computer literacy and ability to use a recognized Human Resource Information System Ability to maintain confidentiality of all Human Resource information
• Experience in general office Administration
• Good communication, presentation and interpersonal skills
• A self-starter, highly organized with ability to organize work of self and others effectively Methodical and pays attention to details

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Ref: HSS/LVCT/08/2022

Key Roles & Responsibilities

• Lead the HSS Technical Support to the CHMTs and across project areas to ensure high quality HIV services and oversee overall HSS initiatives in project
• Develop and implement a HSS plan with clear milestones through the life of the project towards county ownership of health services under the Dhibiti Project
• Contribute to building the capacity of CHMT in key health system strengthening functions, including policy, planning, health care financing and resource mobilization, budgeting, Human Resources for Health(HRH) management (including transition plans) and supply chain management systems
• In conjunction with the technical staff, support health facilities in undertaking HSS capacity assessments (SIMS) gap analysis; setting priorities; and developing and implementing capacity strengthening plans
• Work closely with technical staff, to provide technical assistance in mainstreaming HSS into annual program work plans for all projects
• Support other project staff to identify technical assistance needs required to achieve the expected project results and develop the work plans for capacity strengthening activities
• In consultation with the chief of party (COP), provide technical and management support to technical staff in HSS with the aim of improving the management of HIV and FP/RMNCAH and Nutrition services
• Through mentorship, coaching and training, build the capacity of the Dhibiti Project and county technical staff in the mainstreaming of health systems in their technical service areas – service delivery, laboratory services, pharmacy services and strategic information
• Provide expert support in the development and application of HSS tools (gap analysis, supervisory etc.)
• Support technical staff to undertake regular Health systems assessments e.g. Site Improvement through Monitoring System (SIMS) in the project service delivery sites
• Coordinate identification of training and system improvement needs and support implementation of relevant training modules targeting health workers and CHMTs
• Take part in the donor review meetings on a regular basis and in the SIMS assessments
• Participate in the relevant technical working groups (TWGs) in the county and supra county levels

Minimum Qualifications and Requirements

• A degree in health or social sciences and a post graduate qualification in public health, health systems management, public policy or related fields
• Minimum of 7 years working experience working in health systems strengthening
• Demonstrable knowledge of national and county health systems and policy development
• Ability to cultivate, develop and maintain good relationships with the county government and staff, colleagues and partners

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Ref number: ICTO/LVCT/08/2022

Key Roles & Responsibilities

• Ensure all servers and computers join active directory and they have the right group policies before joining organization’s network.
• Install, configure, monitor and maintain all server’s/computer systems i.e. operating systems, anti-virus software, productivity software (Microsoft Office), enterprise resource planning system, and any other ICT systems that may be in use in LVCT Health.
• Ensure data of all computer systems are backed up both onsite and offsite and they are kept updated and optimally configured with latest software patches and database updates e.g Anti-virus.
• Ensure availability and access to email and Internet for all LVCT Health users
• Provide first line software and hardware support to LVCT Health users, and effectively manage second-line or outsourced support services as well as service & maintenance of ICT equipment
• Serve as the ICT point of contact for third parties, i.e. ICT vendors for goods and services, on all ICT matters in LVCT Health
• Participate in reviewing, formulating and implementing an ICT Policy for the organization Participate in identification and prioritization of ICT needs for the organization
• Provide technical and operational advice, and coordinate the procurement and implementation of IT projects when the need arises
• Carry out or organize for ICT training for users where required
• Oversee change management and ICT technology upgrades to keep the organization at the cutting edge in ICT use in comparison with other 21st Century organizations
• Manage LVCT Health’s systems, websites and professional and social network portals
• Oversee ICT use and security audits and ensure attendance of all issues raised thereof after each audit.
• Manage VOIP and Conference calls for LVCT Health and ensure all the regional offices telephone services are up at all times.

Requirements

• Bachelor’s degree in Information Technology or a related field
• At least 3 years’ experience in a similar position in a fast paced organization Advanced practical computer skills including MS Office and ERP systems
• Proficiency in ICT systems and applications
• Good in programming language especially PHP Sound knowledge in SQL
• Ability to multitask

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Ref: LAB/LVCT/08/2022

Key responsibilities

• Provide technical expertise and leadership to program staff, County staff, local partners, and facility staff within the supported facilities in the execution of program deliverables
• Support the CHMTs to strengthen the HIV services quality standards, including monitoring and maintenance of the quality of laboratory operations for effective program delivery
• Support and strengthen an effective sample networking system for all funded HIV/TB across the counties; ensure uptake of remote login and lab manifest
• In collaboration with the county teams ensure maintenance of equipment inventory, calibration/certification and testing of equipment and instruments to ensure accuracy, efficiency, and safety of performance
• Work with other technical staff to ensure laboratory/facility safety, including health providers safety training and annual Biosafety refresher; monitor activities to ensure compliance with safety standards
• Participate in development of annual laboratory work plan and budget in liaison with the respective County teams, with regular progress monitoring measures
• Participation in relevant technical working groups (TWGs), regional, County, and program stakeholders’ forums
• Support development/review of laboratory SOPS for diagnostics and surveillance in HIV/TB programs
• Support participation in relevant EQA proficiency testing programs in HIV Testing Services(HTS) and Laboratory by relevant staff in the supported counties
• Support implementation and monitoring of Laboratory Quality Management Systems (QMS) within the supported laboratories
• Together with the County team, develop accurate quantification, forecasting, reporting, and ordering for health laboratory and HIV testing commodities
• Ensure scale-up of RTCQI implementation in all the supported facilities and implementation of corrective measures
• Support horizontal scale-up and activation of HIV Recency in the supported sites across the Counties
• Support implementation of a quality improvement and data use for program improvement
• Coordinate and supervise the laboratory Technical Officers within the program to ensure lab indicators are achieved in every facility/County

Requirements

• Bachelor’s degree in laboratory sciences (Master’s degree is an added advantage)
• At least 7 years of experience managing laboratory services in a PEPFAR-funded projects
• Be experienced and well versed with PEPFAR/CDC laboratory indicator reporting requirements Registered with KMLTTB and possessing valid practicing license
• Knowledge of current technological developments/trends and guidelines in HIV/TB diagnostic management
• Experience in working with the Counties/MOH collaboratively is mandatory and especially with regard to health systems strengthening
• Ability to supervise and train staff
• Ability to communicate effectively, both orally and in writing
• Good interpersonal skills, communication, accountability, continual learning, and results driven Good data analytic and report writing skills

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Ref: M&E/LVCT/08/2022

Key duties relevant to the project will include:

• Providing leadership in developing M&E frameworks and implementation of M&E activities
• Supporting the development of country and/or project-specific M&E plans, including data collection tools and reporting templates
• Leading in project program performance monitoring and review meetings
• Providing technical assistance and guidance in developing evaluation protocols
• Collaborating with projects’ M&E and technical program teams to ensure real-time data collection from all stakeholders (including sub-grantees) and engaging HIS partners where applicable
• Working with projects’ regional technical team, national team, sub-grantees, donors, and MOH to contribute to the effective implementation of the learning agenda and data use for decision making
• Ensuring data analysis, results, and lessons learned are effectively documented and communicated to internal teams and external partners.
• Ensuring compliance to donor, institutional, and stakeholder reporting requirements.
• Ensuring all data collection processes adhere to ethical standards (develop/review, disseminate, and ensure utilization of data management tools and SOPs)
• Planning and implementing routine data quality assessments, including patient chart abstractions and follow-up actions to improve data quality
• Coordinating a capacity assessment to identify strengths and capacity gaps across the M&E and program implementation team, and coordinating the delivery of a targeted, collaborative capacity development plan to the team
• Participating in National TWG and other stakeholder meetings in M&E policy influencing

Qualifications and competencies

• A Masters Degree in Monitoring and Evaluation, Epidemiology, Public health, Demography or a related field.
• At least 6 years experience in M&E, preferably in a large scale multi-county donor funded programme.
• Demonstrable experience in working with counties to support M&E activities in MOH facilities
• Hands-on experience in managing and conducting Data Quality Audits including verification and ability to follow through the corrective action plans.
• Demonstrable experience and knowledge in conducting competent program process and outcome evaluations.
• Demonstrable knowledge in working with Health Management information systems. Good experience in developing and presenting performance presentations.
• Ability to communicate effectively, both orally and in writing
• Good interpersonal skills, communication, accountability, continual learning, and results driven Ability to lead a team working in different locations.

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Ref: PHEO/LVCT/08/2022

Key Responsibilities

• Support in the design and implementation of all aspects of the Public health evaluation studies/learnings
• Work closely with the Technical team under guidance of PHE Lead to identify priority program and public health learning and evaluation questions
• Participate in identifying and evaluating interventions to address key programmatic challenges using strong scientific methodology to inform the program, MOH, and the broader HIV field
• Support in ensuring the highest quality scientific, ethical and regulatory standards for all learning activities
• Contribute to capacity building of project staff, partners, and MOH personnel in the conduct of Public Health Evaluation through trainings, mentoring, and sharing/review of relevant scientific literature
• Participate in preparation of study reports, abstracts and manuscripts and dissemination of results at county, national, and international levels
• Work with county and other project teams to facilitate sharing of experiences across the project and county health departments to improve knowledge and programming
• Any other duties as assigned

Required Qualifications

• Degree in Epidemiology, Biostatistics, Maternal Child Health, Public Health or HIV related sciences
• Minimum of 5 years of proven experience in Public Health Evaluation, health research in developing countries, including protocol development, design of surveys, training of research staff, data collection, data analysis, and scientific publication elaboration
• Experience in HIV/AIDS, maternal and child health research Experience in working with the Counties/MOH collaboratively Ability to supervise and train staff
• Good interpersonal skills, communication, accountability, continual learning, and results driven Good data analytic and report writing skills

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Ref: PAO/LVCT/08/2022

Key Tasks & Responsibilities

• Serve as the face of the organization at the front office
• Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion.
• Sort and post or otherwise ensure delivery of outgoing mails in a timely manner.
• Deal with enquiries and correspondence; routing to the relevant/ appropriate member of staff Oversee maintenance of general cleanliness
• Ensure appropriate hospitality is accorded to visitors and partners visiting the office
• Co- ordinate all travel arrangements and logistics for the organization –bookings, transportation etc
• Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the Head of management or any designated supervisor
• Package, label and dispatch all the parcels to respective regions Receive, record and distribute all the parcels to respective offices
• Maintain office machines i.e. the telephone system and the photocopier
• Providing support to meetings by taking minutes and organizing for venues and refreshments Record keeping and filing documents

Requirements

• A diploma/degree in Business Administration, Secretarial studies or a related course Minimum 2 years’ experience in a similar role
• Good Public relations and communication skills
• Ability to listen, be flexible and to multitask

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Ref: SFO/LVCT/08/2022

Specific Responsibilities:

Finance

• Prepare and submit approved monthly cash flow projections to the HQ by the 5th of every month in a bid to ensure availability of adequate cash to meet the programmed obligations and commitments.
• Take lead in compiling the monthly accruals for commitments at the end of each month for inclusion in the financial report including informing correct financial status of the Project.
• This should be in relation to all unpaid obligations at the month end ensuring that all amounts are captured accurately, traceable to the source documents and coded correctly.
• Prepare monthly management financial reports for review by the FAM
• Prepare various donor financial reports in accordance with the prescribed formats and reporting requirements

Accounting function

• Provide support in the finance and accounting functions of the office that includes review of advance and payment requests, ensuring accuracy, proper coding, completeness, budget availability, adequacy of supporting documents and adherence to the organizational and donor policies and procedures.
• Monitor and ensure that the General Ledger is updated on a continuous daily basis through daily posting of transactions.
• Reviews postings to the General ledger on a continuous basis and guides the Finance team on required adjustments and ensures arising adjustments are made on a timely basis.
• Prepare adjusting journals for month-end accruals for approval and posting to the Accounting system.
• Ensure that any arising reversals for prior periods are posted accurately and any arising exchange variances are resolved without delay.
• Take leadership in compilation of the monthly financial report ensuring accuracy and timely submission to FAM by 10th day of each month.
• Support the month-end project financial reporting process to ensure that the required monthly report package is accurate, complete, reviewed and approved
• Ensures that accounting software is closed on a timely basis immediately after the monthly financial report is reviewed and approved by FAM in order to avoid further entries into the system.
• Support the project team on budget monitoring through established mechanisms and updates the management team on most up to date and accurate budget verses expenditure status.
• Compilation of monthly detailed Budget-Variance-Analysis reports for the project for distribution to the various Project units by the 30th of each month.
• Provide support to program teams to build their capacity in the financial management of their activities and to ensure that they are equipped with the information and skills that allow them to interpret activity budgets, prepare accurate projections, and ensure that they remain current of all activity expenditures.
• Assist project team to link/synchronize periodic projections to budgets including financial and programmatic progress of their respective program areas.
• Provide any other required roles as need arises.
• Jointly with the immediate Supervisor, participate in own annual performance appraisal, identify own learning needs and personal career growth.

Education/ Experience Requirements:

• Minimum of a bachelor’s degree in accounting, finance, or business administration and holder of CPA 111.
• Minimum of 6 years’ experience in a busy accounting department in donor-funded organizations. Experience interpreting and applying USG rules and regulations.
• Proficiency in Microsoft Navision
• Good interpersonal and capacity-building skills. High integrity
• Ability to work with minimal supervision.
• Excellent oral and written communication skills.
• Ability to work under tight deadlines and to multi-task. Ability to work under pressure.
• Ability to mentor and coach colleagues lacking financial education/training. Proficiency in using Accounting software and Excel

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Ref: SICT/LVCT/08/2022

Key responsibilities

• Developing documentation of computer programs and drawing up hardware specifications according to requirements
• Analyzing, designing, coding, testing and implementing computer programs and security systems; Assisting in carrying out systems analysis, design and programme specifications in liaison with users;
• Installing and maintaining computer systems
• Ensuring adherence to established ICT standards. Compiling overall systems documentation.
• Supervising installation certification, repairs and maintenance of Information Communication Technology equipment and associated peripherals.
• Recommending and supervising Hardware/Software specifications for Information Communication Technology equipment.
• Drawing and scheduling preventive maintenance.
• Administering and maintaining LVCT Health critical web and database server’s configuration. Installing server systems for LVCT Health activities.
• Documenting LVCT Health network configurations and passwords of critical systems. Creating and administering network users’ control, rights and permissions.
• Ensuring systems are backed up.
• Ensuring the security of server data from unauthorized access; and enforcing and implementing ICT policies and procedures.
• Mentoring ICT personnel.

Requirements

• A minimum of four (4) years relevant work experience.
• Bachelor’s Degree in any of the following fields: Information Technology, Computer Science/Engineering, Business Information Technology or its equivalent qualification from a recognized Institution.
• Certification from relevant professional bodies in either CCNA, N+, A+, Microsoft Certified IT Professional (MCITP) or other equivalent qualifications from a recognized institution.
• Membership of an ICT professional body. Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution.
• Shown merit and ability as reflected in work performance and result.

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Ref: SMEO/LVCT/08/2022

Key responsibilities

• Develop and oversee the implementation of the Program Performance Monitoring Plan (PMP) that includes plans for collecting baseline data and establishing targets and outputs that contribute to improving outcome level indicators to be annually measured by CDC
• Support in developing M&E sections of the quarterly and annual reports, and contribute substantially to the annual planning process as it relates to M&E and learning goals, targets and activities.
• Lead all Program baseline, mid-term and end-line surveys in support of Program data collection and analysis to inform Program interventions and national policy formulation;
• Ensure the availability and use of high-quality data for decision making;
• Assume primary responsibility for all Program activity monitoring, evaluation and learning, and lead the development of platforms to share lessons learned with the GOK and its partners, the donors and key stakeholders in Kenya counties;
• Oversee and lead the development of Program M&E systems, procedures and tools; Play a key role in maintaining a Program Knowledge Management system;
• Assess and support innovative technologies where and when relevant for improved information system reporting;
• Provide capacity building and mentor in monitoring, evaluation and learning to all Program implementing partners including Community-Based Organizations involved in Program implementation through sub-awards;
• Train and mentor Program staff on relevant M&E aspects of Program implementation;
• Contribute to the development and implementation of a strategy for synthesizing and disseminating key results, lessons learned, and other research and survey outputs of the Program.

Requirements

• A Master’s level degree in Public Health, Epidemiology, Statistics or related field.
• Minimum of 4 years of relevant experience in Monitoring and Evaluation of HIV/AIDS and OVC service delivery and systems strengthening programs;
• Experience with PEPFAR and NASCOP reporting systems and requirements
• Demonstrated research experience and skills, complemented by experience in facilitation, close collaboration with varying types of partners.
• Demonstrated understanding, experience and competency in working with HIV programs among KP communities
• Proven track record in operations leadership.
• Highly innovative and motivated organizational leader

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Ref: STAC&T/LVCT/08/2022

Key responsibilities

• Lead in development and oversight of program weekly, monthly and quarterly Adult HIV and TB work plans for Nyeri and Kirinyaga Counties
• Working in collaboration with the Dhibiti Project Clinical Services Lead, support county and program teams in development of integrated HIV/TB facility interventions and work plans and oversee the implementation in assigned counties
• Collaborate with CHMT and project technical staff to support in strengthening the CD4, VL lab and sputum samples networks in supported sites, ensuring timely collection of relevant lab samples for diagnosis and for monitoring treatment outcomes
• Provide support in implementation of continuous quality improvement projects to improve quality of services in supported sites
• Work in collaboration with CHMT and other project technical teams to conduct targeted site supervision visits to Dhibiti Project supported sites in Nyeri and Kirinyaga counties for technical assistance, capacity building and mentorship of HCWs
• In coordination with county teams and HSS Lead, identify training needs and support implementation of relevant training modules targeting medical staff and other HIV providers
• Supervise and support the Care and Treatment Technical officers in their routine weekly site supportive supervision along with County and sub county HMT members to ensure quality service delivery
• Take lead in monitoring the progress in linkage of newly identified PLHIV to care & treatment, ART initiation, OI management, viral load suppression, and retention and cohort outcomes for adults, adolescents and children
• Provide support in adult Advanced HIV Disease management, Cervical cancer services and differentiated service delivery models in accordance to the national guidelines
• Work closely with the Strategic Information to provide support in monitoring achievement of program targets
• Participate in the donor review meetings on a quarterly basis and SIMS sites visits
• Collaborate with county and other project technical teams in monitoring and supporting activities towards ensuring continuous availability of commodities, equipment, and tools required for a functional HIV/TB program
• Participate in identifying and mobilize NGOs/ FBOs / CBOs that will be the link to the community for adult differentiated models supporting HIV activities
• Ensure documentation and dissemination of program best practices

Requirements

• A bachelor’s degree in medicine and surgery (MBCHB) or equivalent
• At least 5 years HIV/AIDS work experience especially within the context of health systems strengthening
• Diploma/degree in Project management is an additional advantage
• Excellent problem-solving, decision-making, organizational and communication skills Ability to prioritize multiple tasks and work effectively in a demanding environment Demonstrated skills for quantitative and qualitative data analysis
• Experience in developing body of knowledge and dissemination for programs improvement

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Ref: SIO/LVCT/08/2022

Key responsibilities

• Work coherently with sub-county health management teams to ensure that all M&E activities are jointly implemented.
• Ensure timely and correct data capture, collation, analysis and reporting.
• Support the deployment of Electronic Medical Records systems (EMRs) to ensure smooth running of the systems at the sites.
• Support program data analytics and visualizations.
• Conduct monthly county level program data review meetings. Support quarterly routine data quality assurance in each site.
• Perform sample chart abstraction to ascertain the level documentation and supervise the implementation of the CQI activities related to site level data management.
• Ensure accuracy of the data entered into the various reporting EMRs.
• Ensure that correct versions of registers, forms, SOPs and job aids are available at the sites at all times.
• Provide technical support to the facility level HRH and program staff on the M&E related activities. Provide capacity building sessions on M&E and ensure proper understanding of the indicator definitions.
• Support the development and use of online trackers/dashboards
• Liaison between the sites and the sub-county health information officer and senior monitoring and evaluation officer
• Support in collating ad hoc data requests and in evaluations.
• Attend all relevant monthly meetings.

Requirements

• Bachelor’s Degree in Monitoring and Evaluation, Epidemiology, Public health, Demography or a related field.
• At least 4 years’ experience, working with county level staff to implement M&E activities at the MOH facilities
• Hands-on experience in M&E data management pipeline and ability to support Data Quality Audits. Demonstrable experience in mentorship of the subcounty and facility level HRH on good M&E practices and Health Management information systems.
• Good experience in developing and presenting performance presentations. Ability to communicate effectively, both orally and in writing
• Good interpersonal skills, communication, accountability, continual learning, and results driven Good leadership skills

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Ref number:SA/LVCT/08/2022

Duties & Responsibilities

• Provide assistance to the Senior Procurement Officer in his day-to-day tasks.
• Issuing and distributing of all supplies that may be required while observing all policies and procedures laid down.
• Displaying products in an easy-to-locate manner. Ensuring proper stock documentation are in place.
• Ensuring all security and safety standards of stocks and stores are observed.
• Work with Program team members on procurement needs to ensure that the relevant materials from the stores are on sites when needed.
• Proper stock documentation and preparing all stock analysis and reports as at when required/Quarterly.
• Supporting the Senior Procurement Officer on ensuring all security and safety standards of stocks and stores are observed.
• Work with Program team members on procurement needs to ensure that the relevant materials from the stores are on sites when needed.
• Inspect items and products for any breakages or damages. Assist stores in managing inventory controls.
• Maintain the store area neat, clean and sanitized.
• Handle safely and delicately the items and products in a store.
• Implement best standards in providing customer services in a store setting.

Qualification, Skills and Experience

• Diploma holder in Purchasing/Supplies.
• Minimum of three years working experience in a similar role.
• Excellent verbal and written communication skills.
• Proficiency in the use of MS office applications.
• Must be a strong team player.
• Person of high integrity.

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Ref number: GO/LVCT/08/2022

Key Responsibilities

• Participate in the evaluation of potential sub-recipients’ proposals and conduct the pre-award and risk assessments for all potential partners ensuring adequate documentation of this process.
• Support sub-recipients in the development of budgets and work plans. Prepare sub-awards amendments and contracts modifications
• Ensure compliance with financial and administrative requirements, regulations, and policies of LVCT Health and the respective donors.
• Provide ongoing support to sub-recipients to improve their administrative performance, build their operational capacity, and reduce the risk to the project and LVCT Health
• Provide assistance to the sub-recipients in understanding the terms and conditions of the award and facilitate or provide any necessary training/mentoring.
• Report all compliance findings to the Grants Manager and assist in the development of possible solutions.
• Review monthly financial reports and cash requests and monitor actual expenditures against budgets/ceilings, documenting material variances and working closely with the partners to minimize deviations from planned spending.
• Ensure that all the expenditures reported by sub-awardees meet the allowability criteria prior to being charged to the award; document, disseminate and follow up on disallowed expenses.
• Monitor deadlines and ensure final deliverables from grantees conform to LVCT Health requirements. Work with the Sub-awardees to build their capacity to prepare and submit accurate financial reports.
• Provide ongoing assistance in reviewing sub awardees financial and accounting policies and procedures and also their internal control system.
• Convene grant review meetings with the Sub-grantees
• Provide relevant financial information for decision making to the sub-awardees and technical teams in order to facilitate proper program implementation.
• Ensure the cash disbursement tracking schedule is updated and circulated in a timely manner, liaising with the finance team to minimize delays in partner funds disbursement
• After projects are completed, support closeout grants in accordance with applicable policies and procedures.

Qualification, Skills, and Experience

• Minimum of Bachelor’s degree in Accounting, Finance.
• Minimum of CPA finalist
• 3 years of experience in as similar position in a donor funded organization. Experience in USG rules & regulations
• Well-developed Interpersonal skills
• High integrity, honesty, initiative and team-player Ability to work with minimum supervision.
• Good oral and written communication skills. Ability to work under tight deadlines.

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Ref Number: ACC/LVCT/08/2022

Key Tasks & Responsibilities

• Enter finance data accurately and timely
• Ensure sequential filing of accounting documents Provision of training to new staff in finance division
• Archive all the accounting records in a retrievable system Preparation of staff imprest reports
• Ensure all income and funds received in the office are receipted & banked in a timely manner
• Prepare payment vouchers and write cheques whilst ensuring payments are well supported with appropriate allocation to various projects
• Ensure prompt vendor invoice settlement
• Preparing supplier reconciliations, creditors status reports and cash flow position reports
• Ensure all statutory deductions are presented to relevant authorities by due dates including but not limited to PAYE, HELB, NSSF, NHIF, Withholding Tax and Withholding VAT
• Fill, submit and track DA1 forms with the relevant authorities
• Manage the petty cash payments and ensure timely replenishment Provide support during donor and organizational audits
• Managing division’s stationery

Requirements

• Bachelor’s degree in a business related course preferably Accounting or Finance Accountancy qualification CPA part 2 or ACCA
• At least 2 years work experience in accounts or audit with experience in book keeping and preparation of complete financial statements
• Good working knowledge of computer package. Knowledge of an accounting software will be an added advantage
• High integrity, hardworking, attentive to details and willing to go the extra-mile to meet deadlines
• Excellent communication and interpersonal skills

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Ref number: DR/LVCT/08/2022

Key Tasks & Responsibilities

• Ensure that vehicles are used for pre-approved purposes.
• Overseeing the fueling of vehicles and ensure that fuel cards are replenished on a timely basis.
• Report any matter related to maintenance of vehicles including regular services and insurances renewal.
• Ensure cleanliness of the vehicles is maintained all through Adhere to Traffics rules and regulations of the roads.
• Ensure vehicle log/mileage sheets are completed accurately and on a timely basis and are verified on a regular basis.
• Ensure safety custody of vehicles while on duty and ensure they are all parked at the end of the day as the designated LVCT parking.
• Ensure safe custody of the vehicle keys in the transport office.
• Respond to any other duties as may be legally requested by the supervisor under the HR manual.

Qualifications

• Minimum KCSE qualifications or its equivalent A clean Kenyan Driving licence class BCE
• A Certificate of good conduct Certificate in defensive driving
• At least 5 years’ driving experience, accident free and knowledgeable of most regions in Kenya

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Ref number: DM/LVCT/08/2022

Specific responsibilities

• Lead retrieval, cleaning, collation and organization of data from various sources and organizing it to answer various research questions and for population of summary reports
• Support development of tailored dashboards and reports for specific audiences depending on their data use needs for program performance assessment and decision making
• Write and run appropriate queries from the databases and assist in implementing database developments that meet the data requirements for the project
• Test any new data management processes and systems, and advice the HMIS unit on ways to improve them
• Prepare quarterly, semi-annual and annual data summaries to be included in reports to the Ministry of Health and funding agencies
• Contribute to the design of collection protocols and/or SOPs Design and approve forms for data collection
• Support quality improvements by performing descriptive data analysis and data quality assurance checks to detect anomalies and advise the quality improvement teams with action points
• Contribute to data quality capacity building efforts within the organization and the counties departments of Health
• Contribute to dissemination of results through different for a and peer-review publications Archiving of data in accordance with the standard procedures
• Any other duties as maybe assigned as may be necessary for effective project delivery

Qualifications

• Bachelor’s degree in statistics, mathematics, or related fields is required. Additional Master’s degree in public health, epidemiology, demography, data science, statistics, or biostatistics will be an added advantage
• Must have least four (4) years of experience in statistical computing with quantitative heath data
• Must be proficient in MS Excel and at least two statistical software packages e.g. Stata, R, SAS, SPSS, and EpiInfo
• Must be able to write and run queries for management and retrieval of data from databases, e.g. MySQL scripting language syntax
• Understanding of routine health data and health information systems in Kenya
• Understanding of data quality assessment tools and methods, and experience in addressing data quality issues related to routine health information data
• Proficiency in analyzing and interpreting routine and non-routine data, and effectively communicating results and findings
• Knowledge of data analytics and visualization tools, techniques, and methods
• Excellent problem-solving skills, ability to work with all levels of internal staff and ability to be flexible in handling multiple priorities

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Ref number:CKMO/LVCT/08/2022 

Key responsibilities

• Coordinate project’s external and internal communications
• Develop and regularly update the Dhibiti Communications Strategy and Plan. Develop a work plan for implementation of the communication strategy
• Develop a plan for production of technical communication and other institutional /project documents
• Ensure adherence to the Program Branding and Marking Plan in line with CDC guidance
• Serve as the contact person for CDC on Communications. Maintain regular contact with CDC and participate in CDC meetings
• Submit regular (weekly) updates to CDC on communications activities from the program and ensure timely communication of events to CDC
• In liaison with CKM Manager, support all media activities related to the project including liaising with CDC on the same as per CDC policies and procedures
• Support in preparation of media briefs, press releases, info packs and in organizing media and dissemination events liaising closely with CDC where applicable
• Support awareness creation and profiling of Dhibiti advocacy and campaigns through identification and utilization of appropriate media opportunities
• Write, edit and oversee production and dissemination of project quarterly and annual publications to a wide range of stakeholders
• Ensure timely communication and dissemination of communication outputs to relevant target audiences
• Translate project information and products into formats and language appropriate for various target audiences including writing research for lay audiences.
• Oversee editing, lay out and formatting of newsletters, policy briefs and other communication products to sufficient high quality editorial standards
• Maintain an updated database of stakeholders for purposes of disseminating communication products
• Coordinate, facilitate and promote webinars and other project events
• Contribute content from the program to regularly update the LVCT Health website and social media platforms
• Ensure appropriate consent is obtained for photographs and other communications products across all project activities
• Ensure photographs, videos, voice recordings and other communications products are stored securely and can be made accessible throughout the program period and beyond
• Regularly scan the horizon for communications threats to LVCT Health and Dhibiti and work with the leadership to address them quickly and effectively.
• Ensure sufficient communications support to LVCT Health events and overall programme work. Ensure proper use and maintenance of communications resources and equipment
• Provide mentorship support to CKM Assistants/Interns

Required Qualifications

Education

• Advanced degree (or bachelor’s degree and equivalent experience) in communications, organizational development or learning, knowledge management, international development, or related field.
• Experience Minimum   6   years’   experience   in   strategic   and   technical communications  especially  in  global  health  and/or  international development
• Experience interacting with USG (especially CDC), including at least three years of experience working with a USG-funded organization
• Experience working with government or donor funded programs.

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Ref: ACC/LVCT/08/2022

Key Tasks & Responsibilities

• Enter finance data accurately and timely
• Ensure sequential filing of accounting documents Provision of training to new staff in finance division
• Archive all the accounting records in a retrievable system Preparation of staff imprest reports
• Ensure all income and funds received in the office are receipted & banked in a timely manner
• Prepare payment vouchers and write cheques whilst ensuring payments are well supported with appropriate allocation to various projects
• Ensure prompt vendor invoice settlement
• Preparing supplier reconciliations, creditors status reports and cash flow position reports
• Ensure all statutory deductions are presented to relevant authorities by due dates including but not limited to PAYE, HELB, NSSF, NHIF, Withholding Tax and Withholding VAT
• Fill, submit and track DA1 forms with the relevant authorities
• Manage the petty cash payments and ensure timely replenishment Provide support during donor and organizational audits
• Managing division’s stationery

Requirements

• Bachelor’s degree in a business related course preferably Accounting or Finance Accountancy qualification CPA part 2 or ACCA
• At least 2 years work experience in accounts or audit with experience in book keeping and preparation of complete financial statements
• Good working knowledge of computer package. Knowledge of an accounting software will be an added advantage
• High integrity, hardworking, attentive to details and willing to go the extra-mile to meet deadlines
• Excellent communication and interpersonal skills

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PHE/LVCT/08/2022

REPORTING TO: Project Director

Job Purpose

The Public Health Evaluation and Documentation Lead is responsible for the Public Health Evaluationand research department of the organization. She/he will provide strategic leadership and oversight

of the clinical, implementation, operations, and program effectiveness learning conducted by Dhibiti
project in close coordination with the Technical and SI teams. The PHE Lead will directly contributetogeneration of a strong evidence base to improve the effective delivery of quality programs under theproject.

Key Responsibilities

1. Lead and/or oversee all aspects of the Public health evaluation studies/learnings, includingdevelopment of protocols and data collection instruments, personnel training, implementation, data management/analysis and dissemination
2. Work closely with the Technical team under guidance of CDC Science teamto identify priorityprogram and public health evaluation questions and identify and evaluate interventions toaddress key programmatic challenges using strong scientific methodology to informtheprogram, MOH, and the broader HIV field
3. Ensure the highest quality scientific, ethical and regulatory standards for all learning activities
4. Supervise and mentors junior study/learning team members to enhance their capacities
5. Contributes to capacity building of project staff, partners, and MOH personnel in the conduct of Public Health Evaluation through trainings, mentoring, and sharing/review of relevant scientificliterature
6. Participate in preparation of study reports, abstracts and manuscripts and disseminationof
7. results at County, National, and International levels
8. Facilitate sharing of experiences across the project and county health departments toimproveknowledge and programming
9. Any other duties as assigned

Required Qualifications

1. MD, with either PhD or advanced degree in Epidemiology, Biostatistics, Maternal ChildHealth, Public Health or HIV related sciences
2. Minimum of 7 years of proven experience in Public Health Evaluation, health researchindeveloping countries, including protocol development, design of surveys, training of researchstaff, data collection, data analysis, and scientific publication elaboration
3. Experience in HIV/AIDS, maternal and child health research
4. Well published in peer reviewed journals will be an added advantage