HR & Admin Officer at LVCT Health

Ref: HRO/LVCT/08/2022

Job Purpose

The HR & Admin Officer will be responsible for providing support to the HR & Admin Manager in the various human resource functions, which include recruitment, staffing, training and development, performance management and employee counseling.

Key Roles & Responsibilities

• Assisting the HR Manager in design, development and delivery of strategic and operational HR services in the organization
• Assisting in staff recruitment by reviewing job descriptions, drafting advertisements, shortlisting, preparing documentation for interviews, conducting interviews, candidate’s placement and orientation
• Implementing HR policies, practices and procedures while ensuring compliance with legal and regulatory requirements
• Building capacity of the coordination team to understand and implement HR policies, guidelines and practices
• Carrying out staffing audits, identifying staffing gaps, recruitment, selection and placement of staff
• Working with program managers to address HR, administrative and staffing needs for various projects
• Preparing institutional quarterly HR newsletters
• Performing administrative roles in management of the organization’s medical insurance and pension scheme while ensuring correct and up to date information is availed to staff
• Maintaining up to date and accurate staff and institutional records in the HRMS software and manual filling system
• Maintaining an up to date database of all full time, contract and short term staff
• Handling employee relations issues, dealing with grievances and implementing agreed on disciplinary procedures
• Support HR Manager in review of performance management guidelines, HR policies and other institutional staff guidelines
• Retaining up to date records of institutional assets and managing their issuance and insurance
• HRMS administration and staff training on usage of self-care modules
• Conducting staff exit interviews and facilitating effective staff clearance, documentation and release from the organization
• Handling staff welfare matters
• Preparing and presenting regular HR & Administrative reports

Requirements

• Bachelor’s degree in health Business Management/ Social Sciences or a related field Higher diploma in Human Resource Management
• Good understanding and practical knowledge of Kenyan labour laws and Statutory returns Minimum 3 years work experience in a busy HR office preferably in an NGO
• Computer literacy and ability to use a recognized Human Resource Information System Ability to maintain confidentiality of all Human Resource information
• Experience in general office Administration
• Good communication, presentation and interpersonal skills
• A self-starter, highly organized with ability to organize work of self and others effectively Methodical and pays attention to details