Senior Group Service Administrator at Genesis Analytics

Duties

Group Services Administration:

• Management of the internal resources site in liaison with HR, BDU and marketing
• Supporting the marketing function in the development and printing of marketing promotional material, including pamphlets, banners, videos etc.
• Project and bid support as required
• UK supplier management:
  • Collating supplier info for finance for new suppliers
  • New supplier research, comparison and recommendation
• Mini research projects
• General financial support for the UK office

HR Administration

• Recruitment administration - scheduling interviews, liaising with candidates, managing the admin supporting recruitment
• Supporting onboarding - reference and background check management; touch point for new starters in the office
• Graduate recruitment - liaising with target universites regarding advertising, events, opportunities; managing the administration of online systems; supporting careers events

London Office Management

• Light office management:
  • Receipt and distribution of mail
  • Key holder, ensuring opening and closing of office daily (0830 – 1700)
  • Liaison regarding hot desking and visitors
  • Liaison with WeWork
  • Assistance with onboarding and induction for new hires
• On the ground support for visiting colleagues
• Provision of ad hoc UK based support to Office Manager based in the Head Office (supporting senior staff in RSA)
• Support reviews of UK employee benefits, and benefit renewals

Preparation of Meetings and Functions/ Events:

• Booking of appropriate venues, refreshments and equipment
• Managing invitations and/ or meeting requests and reminders
• Ensuring necessary notes/ packs/ agendas are prepared prior to the meeting

Travel Arrangements:

• Booking and confirmation of travel requirements for GS London staff ( locally and internationally) as required
• Ensuring travel requests are handled timeously and within the pre-approved process of the organization, including flights, transfers , visa applications , insurance, accommodation and car hire

Relationship Management:

• Develop and maintain professional relationships with all external stakeholders of the business
• Develop and maintain professional and sound working relationships with all internal levels of the organisation

Requirements

• Demonstrable experience in managing your own workflow and ability to complete requirements within set timescales.
• Proven experience in supporting recruitment and an HR function including discretion and confidentiality.
• Team player with ability to work using own initiative when necessary.
• Demonstrable confident and clear communication skills, both written and verbal.
• Proficient in the use of all Microsoft Office and Google suite applications.
• Confident working across geographies, cultures and time zones
• Comfortable working with colleagues face-to-face and virtually
• Pro-active relationship builder