Senior Manager, Finance & Operations at Fred Hollows Foundation

ABOUT YOU

• To be successful in this role, you will possess a sound and comprehensive understanding of financial accounting systems. Your communication abilities, both written and verbal, will be exceptional, allowing you to engage effectively with stakeholders at both strategic and operational levels. Adaptability is key, as you will need to navigate changing priorities with ease while consistently meeting deadlines. Your strong organizational skills will help streamline processes, and your knack for coaching and capacity-building will empower your team to excel. In essence, the ideal candidate for this position will embody a unique blend of financial acumen, excellent communication, adaptability, and strong leadership capabilities.

THE OPPORTUNITY

• The Senior Manager – Finance and Operations plays a pivotal role in upholding the functionality of The Foundation's diverse business operations while providing leadership aligned with the organization's strategy. This leadership aims to create an appropriate operating environment that encompasses a talented workforce, a fit-for-purpose operating model, and efficient systems and processes, all while ensuring compliance with relevant regulations and standards.

KEY RESPONSIBILITIES

Leadership:

• Oversee implementation of the FHF Finance and Operations strategies that drive the success to deliver outstanding performance.
• Develop actionable workplans with Finance and Operations team that ensure alignment with short-term and long-term objectives developed in tandem with the Country Program.
• Support/contribute to the development and execution of high-quality Country Strategic Plan relevant to the local context and reflecting the global priorities.
• Oversee systems implementation and compliance with organization & donor policies and procedures with related capacity improvements.
• Monitor performance and establish corrective measures as needed, and review/analyse reports.      
• Spearhead collaborative initiatives between the operations and all other teams (Program, Country Support Network and global).
• Maintain and build trusted relationships with key customers, clients, suppliers, partners, and Stakeholders.
• Drive optimization of operational processes, enhancing efficiency, quality and cost effectiveness.
• Uphold high ethical standards in finance and operational practices and ensure compliance with all relevant laws and regulations.
• Provide in-depth financial analysis and strategic insights to Program and Finance leadership.
• Support & contribute to building the culture of inclusion, innovation, staff engagement and strong employee satisfaction.
• Support & contribute to plans that foresee continuous improvement in staff development.

Support improve our operational efficiency:

• The accuracy of FHF Kenya annual performance keeping it within a 95% of planned forecasts.
• The procurement docket to achieve efficiency, good practices (specification, cost and lead times).
• The logistical and admin dockets for timely and efficient support to staff.
• The Information Technology function is robust and basic tools provided and maintained.

Support Uplift governance and compliance practices:

• Timely and efficient support to the FHF Kenya Board.
• Identify and mitigate financial and operational risk management procedures and practices.
• Adhere to and oversee local legislations.
• Support partner capacity management.
• Support internal controls and systems usage and management.
• Support FHF Global initiatives aligned to the sustainable Development Goals (SDGs) such as e-waste management and procurement sustainability.
• Lead in the Health, Safety, Security and Wellbeing initiatives.
• Manage and maintain the Security portfolio for FHF staff, partners and visitors.
• Ensure health and safety of staff within the office premise and during travel.
• Support staff wellbeing initiatives.

WHAT YOU’LL NEED TO SUCCEED

• Minimum of 8-10 years of professional experience in either an international or local development organization, or within a corporate setting.
• At least 3 years managing operations (people management, supply chain, administration)
• Grant management and donor funded reporting experience with experience in partner capacity assessments and accompanying organisational strengthening.
• Sound knowledge of current legislation and regulatory requirements relevant to INGOs in Kenya (INGO registration and compliance, tax, employment, finance).
• Solid knowledge of full-cycle accounting principles, financial systems, budget/forecasting/cash-flow monitoring and internal accounting controls.
• Extensive experience in accounting roles such as Month-end, year-end, consolidation, and transactional services.
• Ability to adapt and change with a growing business. Experience Working in fast-paced environment.
• Strong systems experience combined with process improvement.
• Experience in an international NGO environment or multinational corporation
• Experience with project management.
• Utilising Sun system or ERP system, and Info BI or Power BI.