Senior Medical Purchaser at International Committee of the Red Cross (ICRC)

Overall Responsibility

• The Senior Medical Purchaser manages procurement of technical products for Logistics Support Centre (LSC), in accordance with ICRC rules and regulations.

Tasks and responsibilities

• Anticipates the needs together with the Medical Planner and Customer Service Desk (CSD);
• Helps Med Planner and CSD to determine the stock levels, based on lead times, source and availability,
• Receives Orders from Med Planner and CSD, analyzes them and communicates with the requester for further details if needed;
• Maintains a proactive relation with the requesters through Med Planner and CSD;
• Determines relevant specifications per product, advises requester through Med Planner and CSD on specifications and quality issues/differences and seeks clarifications if needed;
• Prepares Request for Tender (RFT) and Request for Quotation (RFQ), using detailed Item Specifications, to achieve the right quality for goods to be purchased;
• Selects and evaluates suppliers with the Head of Purchasing and Pharmacists;
• Negotiates with suppliers, terms and conditions on purchasing;
• Ensures that best prices for quality are obtained free of tax and provides relevant exemption certificates to supplier if necessary, in conjunction with Finance Department;
• Manages purchasing contracts until goods/services are delivered by the supplier;
• With the quality controller, ensures that all conditions agreed in the contract have been met in terms of quality and quantity control, ensures that quality and specifications of delivered goods/services are in conformity with the contract;
• Conducts market survey to keep abreast of market developments and availability of goods and services, evaluates and recommends potential new sources of supply for inclusion in the procurement database;
• Manages and supports staff under their supervision by coaching and mentoring them.

Minimum Requirements and competencies

• Degree in Purchasing/Supply Chain Management or Degree in Pharmacy, Nursing or Biomedical Engineering,
• 5 years’ work experience in purchasing and supply of Medical and Veterinary supplies,
• Previous working experience with International Organizations, hospital or medical logistics service providers,
• Good knowledge of national and international laws/regulations on drugs and medical devices,
• Knowledge of pharmaceutical market, good product/purchase knowledge,
• Excellent command of written and spoken English (Knowledge of French is an asset),
• Advanced computer skills (Word, Excel, Power Point, Databases) and fluent internet user,
• Strong negotiation and communication skills,
• Team leadership and analytical skills,
• Must be a Kenyan Citizen.