Senior Office Assistant (Human Resource and Administration Division) at Kenya Institute for Public Policy Research and Analysis (KIPPRA)

Job Specifications

Duties and responsibilities will entail:

• Develop and maintain duty rosters to ensure efficient allocation and availability of support staff.
• Supervise the cleaning of offices and related facilities to maintain cleanliness and hygiene standards BY ensuring cleaning, washing, dusting and polishing offices, furniture, office equipment, windows, hallways and lavatories, collecting trash, disposing garbage as well as replenishing toiletries when necessary
• Oversee the timely collection, segregation and disposal of office waste in compliance with set guidelines.
• Coordinate the recording, movement, filing of documents and ensure prompt dispatch of mail and packages.
• Ensure office premises are opened and locked on time and that security protocols are observed.
• Monitor and maintain habitable office conditions including cleanliness, lighting and general tidiness.
• Perform confidential general office support tasks as required by management.
• Coordinate the preparation and timely serving of tea and refreshments. Cleaning utensils and kitchen facilities during meetings and  office hours.
• Packing office equipment, documents and furniture to be moved or transported from one place to another
• Arrange the moving or carrying office equipment, furniture and ensure orderly arrangement;
• Storing cleaning solutions and toiletries;

Job Specification

Qualifications

Person specifications

For appointment to this grade, a candidate must have:

• Cumulative service period of nine (9) years, three (3) of which should have been at the grade of Office Assistant I or comparable position;
• Kenya Certificate of Secondary Education (KCSE) mean grade D (plain);
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results.