Senior Office Assistant at Universities Fund (UF)

Qualifications, Skills and Experience Required:

Academic Qualifications

• At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;

Professional Qualifications / Membership to professional bodies

A professional certificate;\

Functional Skills:

1. Supervisory 
2. Analytical 
3. Communication

Behavioral Competencies/ Attributes:

1. Interpersonal,
2. Team player
3. Attention to details
4. Fulfill the requirements of Chapter Six (6) of the Kenyan Constitution 2010.

Responsibilities:

• This is the entry position for Office Assistants. An Officer at this level will work under supervision of a Senior Officer.
• Managerial / Supervisory Responsibilities
• Supervising the Office Assistant

Operational Responsibilities / Tasks

1. Facilitating hospitality for members of staff, staff meetings and high level stakeholders’ meetings;
2. Arranging for meeting venues professionally and timely;
3. Keeping inventory of kitchen equipment;
4. Taking stock of kitchen utilities;
5. Requisitioning for kitchen utilities upon depletion; and
6. Performing office and messengerial duties.

Responsibility for physical assets around the area of work:

1. Responsible for physical assets assigned to them.
2. Responsible for catering tools and equipment

Problem Solving;

The job holder will be required to solve the following type of problems

1. Issues that affect the performance of his or her work by reporting to the supervisor

Communication

The job holder will need to understand the following information to discharge his/her mandate:

1. Internal policies that affect his or her mandate

Decision Making/ Job Influence:

• Makes decisions using Standard Operating Procedures.