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  • Posted: Jan 28, 2021
    Deadline: Jan 17, 2021
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    The Judiciary is one of the three State organs established under Chapter 10, Article 159 of the Constitution of Kenya. It establishes the Judiciary as an independent custodian of justice in Kenya. Its primary role is to exercise judicial authority given to it, by the people of Kenya. The institution is mandated to deliver justice in line with the Constitut...
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    Senior Officer Administrative

    No of Positions: 30

    Job Summary

    • A Kenya Cerificate of Secondary Education mean grade C- (Minus) with a C(plain) in English or its approved equivalent from a recognized institution; and A Diploma in Secretarial Studies from Kenya National Examination Council or equivalent qualification from a recognized institution.

    OR

    • The following qualifications from the Kenya National Examination Council
      • Shorthand III (Minimum 100 w.p.m.)
      • Typewriting III (50 w.p.m)/Computerized Document Processing III
      • Business English III/Communications II
      • Secretarial Duties II
      • Office Practice II
      • Commerce II
    • Office Management III/Office Administration and Management III
    • Demonstrated merit and ability as reflected in work performance and results;
    • Proficiency in computer application skills; and
    • Meet the requirements of Chapter Six (6) of the Constitution.

    Responsibilities

    • Taking dictation, transcribing and typing from drafts, manuscripts or recording from dictation machines ensuring accuracy in the work undertaken;
    • Facilitating and monitoring procedures for record keeping of correspondence and file movements;
    • Establishing and maintaining support services for the Office, including diary management, coordinating and collating all relevant paperwork;
    • Facilitating appropriate systems and ensuring processes are developed and maintained to support effective and efficient day to day running of the office;
    • Establishing a confidential and efficient filing system for the office ensuring data protection and compliance with records management policies and procedures;
    • Ensuring all scheduled meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes are in order;
    • Establishing and maintaining office diary and travel itineraries;
    • Facilitating effective Management of office protocol and etiquette, handling telephone calls, appointments, mails and responding to routine emails and correspondences; and
    • Liaising with internal functional units and external organizations;
    • Ensuring security and integrity of office data, records, equipment and documents, including classified materials.

    Method of Application

    Interested and qualified persons are requested to make their application by:   

    Filling an Online Application for Employment Form available at the Commission’s jobs portal: HERE Applicants should upload soft copies of the following documents to the online application:   

    1. Letter of Application,   
    2. Detailed and updated curriculum vitae, summarizing the applicant’s bio-data including, background information such as community service, financial discipline, pro bono activity, involvement as a party in litigation and involvement in political activity including financial contribution to political party/parties (if any), criminal record and legal education, legal practice engagement for the last five (5) years,   
    3. Names of three (3) professional references and two (2) character references who can verify and comment on the applicant’s past and present employment,   
    4. Applicant’s recent coloured passport size photograph,   
    5. Five (5) samples of any professional writings, including but not limited to judgments, advocacy submissions in courts, scholarly writings or any legal publications that the applicant has authored,   
    6. Declaration of income and liabilities as at the time of making the application, using the prescribed forms. The Declarationof Income, Assets and Liabilities Form JSC 2b can be downloaded from the JSC website – www.jsc.go.ke – Downloads. 

    Public officers should attach copies of returns of declarations of income, asset and liabilities for the last three declarations. Those in private practice should attach audited accounts and tax returns for the last three (3) years.   

    1. Certified copies of testimonials, professional certificates, academic transcripts and certificate of admission to the roll of Advocates.   
    2. Completed Application for Employment Form – JSC 2A (for public officers) or JSC 2 (for other applicants) which can be downloaded from the JSC website – www.jsc.go.ke – Downloads.   
    3. Applicants are also required to forward one (1) hard copy of the completed Application for Employment Form including copies all attachments cited above to:   

    THE SECRETARY,   
    JUDICIAL SERVICE COMMISSION,   
    Commission Offices: Kenya Reinsurance Plaza, Podium Floor,   
    Taifa Road, Nairobi.   

    Shortlisted candidates will be required to carry the following documents during the interview:   
    Valid original clearance certificates from the following bodies during the interview:  

    1. Kenya Revenue Authority,   
    2. Higher Education Loans Board,   
    3. Law Society of Kenya,   
    4. Directorate of Criminal Investigations,   
    5. Advocates Complaints Commission,   
    6. Ethics and Anti-Corruption Commission and   
    7. A recognized Credit Reference Bureau.   

    Original testimonials, professional certificates, academic transcripts and certificate of admission to the roll of Advocates.   
    Applicants MUST take note that it is a criminal offence to provide false information and documents in the job application and the same will be verified by relevant bodies.   
    The applications must reach the Commission NOT LATER THAN 17TH FEBRUARY, 2021 AT 5.00 P.M 
    Only shortlisted candidates will be contacted.   
    Canvassing in any form will lead to automatic disqualification.   
    The Judicial Service Commission is an Equal Opportunity Employer and selects candidates on merit through fair and open competition from the widest range of eligible candidates.  

    ANNE A. AMADI, CBS   
    SECRETARY    
    JUDICIAL SERVICE COMMISSION   
    P.O. Box 40048-00100 Nairobi   

    Tel+254 20 2739180    
    Email: recruitment@jsc.go.ke

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