Senior Principal Officer, Supply Chain Management (MG5) at National Social Security Fund (NSSF)

Reporting to the Assistant Manager, Supply Chain Management, he/she will ensure procurements are made in a timely manner and in line with policies of the Fund and the Public Procurement and Asset Disposal Act 2015.

KEY RESPONSIBILITIES:

• Negotiate contracts & SLAs, write reports and upload tender documents on IFMI;
• Maintain & safeguard procurement documents;
• Review the strategic plan dashboard and strategic plan matrix reports of the department;
• Track reports for all processes in the department and report the status of all activities in the department;
• Verify purchase requisitions and raise purchase orders from field offices;
• Prepare reports on awards to special/AGPO groups;
• Monitor and evaluate supplier performance;
• Review the strategic plan dashboard and strategic plan matrix reports of the department;
• Analyze vendors on pricing, delivery reliability, delivery date adherence and quality of item for the purpose of reducing supply chain costs and improve on the quality and timeliness of the delivery of the item(s);
• Provide support in developing a vendor rating system/matrix;
• Regularly update the vendor rating system;
• Monitor the vendor database;
• Prepare correspondences with vendors;
• Prepare communication with relevant internal departments on vendor related issues;
• Check maintenance of updated records for receipts and issues; and
• Ensure annual stock-taking is done and that quarterly stock reconciliation is correctly done.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s degree in Procurement, Commerce, Economics Finance or related field from a recognized institution;
• Master’s degree in Procurement, Commerce, Economics Finance or related field from a recognized institution is an added advantage;
• Professional Qualification in Procurement or related field;
• At least seven (7) years of relevant cumulative work experience, three (3) years of
• which should be in a supervisory role;
• Membership to Institute of Supplies Management (KISM) or Chartered Institute of
• Supplies in good standing;
• Supervisory course from a recognized institution; and
• Proficiency in computer applications.