Senior Procurement and Logistics Assistant at International Organization for Migration (IOM)

Core Functions / Responsibilities:

Procurement

1. Coordinate and monitor all activities of the purchasing cycle, including but not limited to revision and consolidation of purchase request forms, organization of bidding processes, evaluation, delivery of goods and services, payment to suppliers, filing system and reporting. May authorize purchases in line with Purchase Authorization Matrix.
2. Work with managers in the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
3. Participate in negotiations of terms and conditions of purchases and resolve issues related to the delivery of goods and services. IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
4. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and interpretation and implementation of procurement instructions and procedures.
5. Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
6. Create and implement administrative tools for tracking and monitoring of contracts, agreements, and progress of activities toward the achievement of the procurement plans and schedules.
7. Participate in capacity development of staff, providers and partners on IOM’s procurement processes and policies. Logistics
8. Coordinate and monitor logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation. Identify challenges and provide recommendations.
9. Participate in the preparation of logistics plans and budget requirements for planned operations.
10. Implement internal control mechanisms to safeguard the organization’s assets and prevent fraud.
11. Coordinate logistics operations with other UN Agencies, partners, and government authorities. General
12. Participate in the development, evaluation, and updating of systems and procedures for procurement/logistics; suggest areas for improvement and risk-mitigation measures.
13. Guide, train and supervise staff in the Unit.
14. Participate in inter-agency related working groups when requested.
15. Perform such other duties as may be assigned

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with five years of relevant professional experience; or
• High school degree/certificate in the above fields with seven years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage