Senior Procurement Officer at Catholic Relief

Reports To: Deputy Head of Operations

Job Summary:

To process for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

Job Responsibilities:

• Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
• Coordinate with various departments to proactively assist with goods/services flow analysis and determine needs and quantity, quality and delivery requirements for goods and services and maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
• Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money: market research and analysis, goods/services specifications and supplier evaluation criteria, solicitation documents, a transparent and consistent bidding process, etc. Prepare contracts
• Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Oversee and monitor relationships and transactions with suppliers, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
• Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
• Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.
• Ensure timely, effective and efficient procurement support to Somalia program

Required/Desired Foreign Language: Fluent in English 

Travel Required: Must be willing and able to travel up to 25 %, including visits to Somalia

Key Working Relationships:

Supervisory: Procurement officers / assistants

Internal: Deputy HoOPS, Finance staff and Administration staff, HR Staff, Program staff

External: Vendors, auditors, Suppliers, Customs Official, Transporters, Peer agencies

Qualifications

Education and Experience

• Bachelor’s degree in procurement, /purchasing management, logistics, business administration or related field required. Master’s Degree would be an added advantage. Professional certifications a plus.
• Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Knowledge of international and national procurement regulations and local market conditions.
• Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
• Staff management experience and abilities that are conducive to a learning environment.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.

Personal Skills and abilities

• Strong planning, coordination, prioritization, and time management skills

• Strong analytical skills with ability to make independent judgment and decisions
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented and results-oriented
• Strong negotiation, communication, and relationship management skills

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

What we offer:

CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.