Senior Procurement Officer – Grade 13   at Maseno University

REF: MSU/ADM/PRO/01/22

Requirements for Direct Appointment

• Master’s Degree in Purchasing and Supply Management or equivalent
• Nine (9) years cumulative work experience in procurement and supplies or equivalent
• Must be a member of a relevant  professional body
• Must be conversant with Public Procurement Procedures
• Must have a valid practicing license.
• Proficiency in computer applications 

Serving Officer

• Master’s Degree in Purchasing and Supply Management or equivalent
• A Postgraduate Diploma in Supplies  Management  from a recognized institution
• Three (3) years’ work experience as Procurement Officer grade  12
• Must be a member of a recognized   professional body
• Must be compliant with chapter six of the constitution of Kenya
• Must be conversant with Public Procurement Procedures
• Must have a valid practicing license
• Proficiency in computer application

Duties and Responsibilities

• Ensure the preparation, by departmental and section annual procurement plan for the University.
• Consolidate all annual procurement plans presented by all department, sections and units in order to present to the procurement committee of the University for approval.
• Prepare quarterly and annual procurement reports for the University and disseminate to the respective stakeholders appropriately.
• Prepare wok plans for the procurement department and allocate work to subordinates for timely service delivery in the University.
• Supervise subordinates together with their work in the department so that it can meet the expected standards of quality and sufficiency.
• Prepare professional opinions for tender committee to aid in selection of appropriate suppliers
• Coordinate and provide all procurement activities within the University for Continued Supply of all materials needed to support service delivery in the University.
• Liaise with University suppliers to ensure that all goods and services supplied are within the expected standards of quality and quantity.
• Appraise staff members within the department in order to establish their performance, and training and development needs based on identified skills gaps.
• Organize, implement and coordinate staff training and deployment within the procurement department of the university.
• Advice in regards to the competencies of staff in the procurement department with regard to their sufficiency and competency for the appropriate action by the human resource department of the University.
• Ensure the procurement plan is implemented within the planned times for un interrupted services delivery in the University.
• Prepare budget for the procurement department
• Prepare the procurement plan for the department
• Consolidate procurement plans for the University