Senior Procurement & Supplies Officer - 2 Posts at Konza Technopolis Development Authority

KoTDA/HR98/2024

Job Specification

Duties and responsibilities

• Plan and manage all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities.
• Schedule quotations and tenders forwarding and determine the supplier with the lowest price quoted;
• Provide oversight to the requisitions process to ensure competitive quotations for the purchases of goods and services;
• Develop key processes, procedures, and work templates to ensure continuous improvement and adhere to the best practice standards
• Implement procurement and disposal activities;
• Implement and Review contract documents for goods, works and services;
• Liaise with the user department to ensure effective implementation of contracts for goods, works and services;
• Provide secretariat services to committees to procurement of goods and services, and disposal of assets;
• Identify cost saving and cost reduction opportunities to receive value for money
• Prepare and administers routine correspondence, negotiation memoranda, and contract documentation to ensure timely and coordinated submittal. 
• Support mid to high level business development, contracts, and project management professionals in working with internal or external teams on issues and developments relative to assigned contracts.
• Examine and compare contract documents against proposals and negotiation records for accuracy.
• Analyses significant, and/or unique contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and Authority policies and business unit procedure.

Person Specification

For appointment to this grade, a candidate must have: -

• Minimum of four(4) years relevant work experience;
• Bachelor’s degree in Procurement & Supplies Management, Business
• Administration or equivalent qualification from a recognized institution
• A Professional qualification from a recognized institution.
• Member of professional body either Kenya Institute of Supplies
• Management (KISM) or Chartered Institute of Procurement and Supply (CIPS)
• Supervisory Skills Course from a recognized institution;
• Shown merit and ability as reflected in work performance and results; and
• Proficiency in Computer applications.