Senior Programme Assistant (Environmental Peacebuilding) at International Organization for Migration (IOM)

• Under the overall supervision of the Senior Programme Coordinator (Community Stabilization) and direct supervision of Community Stabilization Officer, Community Stabilization Unit seeks to recruit a Senior Programme Assistant to support the programme in assisting with operations and programme implementation functions of all the ongoing Environmental Peacebuilding projects in close coordination with the Programme Officers. He/she will be based in Nairobi, with frequent travel to the field.

Core Functions / Responsibilities:

• Provide specialized support to the Programme Officer and the field-based staff in the implementation of the Environmental Peacebuilding (EP) programme and ensuring the team meets target implementation deadlines.
• Assist M&E and Communications team in reporting and communications to the donor in relation to EP programming.
• Support the management of overall operations (finance and procurement) for EP programme.
• Track finance and procurement EP related matters. This requires providing oversight to ensure timely payment of vendors, timely procurements (and central team administration and weekly reporting and documentation of all programs financial reporting.
• Support management to liaise, establish and/or maintain cordial working relationships with relevant Government focal points for the effective implementation of EP activities in the Federal Member States.
• Coordinate preparation and timely submission of internal and external monthly and quarterly reports with field teams.
• Draft implementing partner or service agreement scopes of work/TORs for EP activities when needed.
• Lead planning and organization of EP coordinating meetings, forums, workshops
• When needed, represent EP in meetings with relevant t entities and partners and facilitate collaborative cooperation with all stakeholders for effective implementation of EP activities.
• Provide operational assistance and support to the CS field offices in remote areas where there are no procurement and finance staff, in close coordination with RMU in Nairobi and Mogadishu and regional sub-offices.
• Ensure timely submission of implementing partner financial and narrative reports.
• Ensure timely submission of purchase requests for all activities and closely coordinate with the mission Resource Management Unit to make sure purchase requests, purchase orders and contracts are issued in a timely manner.
• Document best practices, covering concepts, strategies and implementation approaches and support the management in streaming financial, program policies and practices.
• Make periodic visits to the field (security permitting) to assess programme administration and implementation, as well as support and capacity building of field staff in operations.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in social sciences, Development Studies, International Relations, Business Administration, or related field from an accredited academic institution with five years of relevant professional experience
• High school diploma in the above fields with seven years of relevant professional experience.

EXPERIENCE

• Knowledge of the socio-economic and political dynamics of Somalia; working experience in the region an advantage.
• Experience in the field of operations, program implementation and budget management
• Experience working with dynamic environment and coordination with field teams.
• Experience in administrative and financial tasks
• Experience working on community projects.

Skills

• Demonstrated proficiency and knowledge of information technology in Microsoft Office applications especially Excel, Word, and PowerPoint.
• Thorough knowledge and understanding of Somalia local context and dynamics.
• Strong skills in analysis and problem solving.
• Strong communication skills, including verbal and written.

Languages

• For this position, fluency in English and Kiswahili is required (oral and written).
• Working knowledge of Somali is an advantage.

Required Competencies

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.