Senior Project Administrator at University of Nairobi

Ref: AD/2/9/23

The Position

Reporting to the Principal Investigator, or his delegated authority appointee, the Study Administrator will be responsible for day-to-day personnel and operations administration. He/she will handle all official correspondence, procurement, maintenance of equipment, control of issue and usage of office supplies, record keeping, vehicle maintenance, communication and general running of the project activities

Responsibilities

• Maintain personnel, facilities, supplies and equipment records
• Ordering of supplies and liaising with suppliers.
• Keep inventories of facilities, supplies and equipment.
• Review transport/vehicle records from the driver on a daily basis
• Review of office running expense records (from the receptionist)
• Administration of transport, meetings and training sessions
• Liaise with relevant offices to facilitate contracts and grant management.
• Ensure employee welfare and safety
• Any other duties as may be assigned from time to time to support the program by the Principal Investigator.

Required Academic Qualifications

• Bachelor’s degree from a recognized university preferably in business administration, management, Information Computer Technology or an equivalent.

OR

• Higher Diploma in Business Administration, Project Management or related field

Required Experience, Skills, Knowledge and Abilities

• At least three (3) years of experience using computer packages such as Microsoft Word, Excel, Powerpoint, Publisher
• Minimum three (3) years working experience in a similar position preferably in a donor funded project in a research institute or an institution of higher learning for degree holders
• Minimum Four (4) years working experience in a similar position preferably in a donor funded project in a research institute or an institution of higher learning for higher diploma holders
• High level computer and internet skills.
• Excellent interpersonal skills, Skilled group leader, organizational skills, ability to multi-task, ability to proactively identify and solve problems.
• Prior experience in health-related projects will be an advantage